IP Legal Assistant

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 70,000 - 100,000; Full time

Job summary

An innovative firm is looking for a detail-oriented Intellectual Property Legal Assistant to support patent prosecution matters. This exciting role involves preparing and managing IP applications, coordinating with legal teams, and conducting IP searches. If you thrive in a fast-paced legal environment and possess strong administrative skills, this position offers a fantastic opportunity to grow in the legal field. Join a dynamic team dedicated to excellence and innovation in legal services, where your contributions will make a significant impact in the world of intellectual property.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Federal and State Leave Programs

Qualifications

• 2+ years of experience in an IP legal assistant or paralegal role.
• Knowledge of USPTO and international IP filing systems.

Responsibilities

• Prepare and manage patent and trademark applications with the USPTO.
• Maintain IP docketing systems for deadlines and renewals.

Skills

Administrative Skills

IP Procedures Knowledge

Communication Skills

Attention to Detail

Organizational Skills

Education

Associate or Bachelor's Degree

Paralegal Certification

Tools

IP Docketing Software (CPI, FoundationIP, Anaqua)

Job description

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We are seeking a highly organized and detail-oriented Intellectual Property (IP) Legal Assistant to support a law firm client with patent prosecution matters. This role requires strong administrative skills, familiarity with IP procedures, and the ability to work in a fast-paced legal environment.

This position will need to be present in the Philadelphia office multiple times per week.

Key Responsibilities:

Job Summary:

We are seeking a highly organized and detail-oriented Intellectual Property (IP) Legal Assistant to support a law firm client with patent prosecution matters. This role requires strong administrative skills, familiarity with IP procedures, and the ability to work in a fast-paced legal environment.

This position will need to be present in the Philadelphia office multiple times per week.

Key Responsibilities:

• Prepare, file, and manage domestic and international patent and trademark applications with the USPTO.

• Maintain and monitor IP docketing systems for deadlines and renewals.

• Coordinate with outside counsel, inventors, and internal teams regarding filings and prosecution.

• Conduct basic IP searches and assist in gathering information for filings or litigation.

• Draft and edit correspondence, legal documents, and status reports.

• Manage documentation for IP assignments, licensing agreements, and related contracts.

• Organize and maintain IP files, both digital and physical.

• Handle general administrative duties such as scheduling, billing support, and travel arrangements for legal staff.
  
  

Qualifications:

• Associate or Bachelor's degree preferred; Paralegal certification is a plus.

• 2+ years of experience in an IP legal assistant or paralegal role, preferably in a law firm or corporate legal department.

• Knowledge of USPTO and international IP filing systems (e.g., WIPO, EPO).

• Proficiency in IP docketing software (e.g., CPI, FoundationIP, Anaqua).

• Strong written and verbal communication skills.

• Excellent attention to detail, organizational skills, and ability to prioritize.

• High level of discretion and professionalism when handling confidential information.
  
  

Preferred Skills:

• Familiarity with legal billing practices and time entry software.

• Experience with patent and trademark databases and electronic filing systems.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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