IP Patent Paralegal — Proactive Docket & Filings (Hybrid)

Spencer Fane LLP; Phoenix (AZ); Hybrid; USD 93,000 - 103,000; Full time

Job summary

Spencer Fane LLP in Phoenix, AZ seeks a Paralegal (Intellectual Property) to provide patent prosecution support for multiple attorneys. The role emphasizes compliance with statutory requirements and tight organization in a collaborative IP practice group.

Hybrid work with two in-office days after 90 days, with a 37.5-hour week and potential travel. The ideal candidate has at least three years of patent prosecution experience, strong Microsoft Office skills, and the ability to liaise with foreign

Qualifications

• Minimum of three (3) years of patent prosecution experience.
• Bachelor's degree and/or paralegal certificate required.
• Proficient with Microsoft Office; document management systems and Adobe Acrobat experience preferred.

Responsibilities

• Prepare, file, and manage U.S. and international patent applications (provisional, non-provisional, PCT, national-phase).
• Draft, review, and submit USPTO documents such as Office Action responses and IDSs; manage papers from inventors and Powers of Attorney.
• Coordinate international patent filings with foreign associates and oversee global deadlines.
• Maintain accurate docketing of all patent-related deadlines per USPTO and foreign jurisdictions.
• Serve as point of contact for attorneys and foreign counsel regarding filing requirements and case status.
• Organize and maintain patent prosecution files and electronic records.
• Prepare and review daily docket reports and coordinate interactions with assigned attorneys and agents.
• Assist with incoming/outgoing file transfers and with portfolio management audits.
• Track time and billable hours to ensure proper charging; annual 1400-hour requirement.

Skills

Patent prosecution experience

Organization & time management

Communication skills

Education

Undergraduate degree / paralegal certificate

Tools

Microsoft Office

Adobe Acrobat

Job description

Spencer Fane LLP in Phoenix, AZ seeks a Paralegal (Intellectual Property) to provide patent prosecution support for multiple attorneys. The role emphasizes compliance with statutory requirements and tight organization in a collaborative IP practice group.

Hybrid work with two in-office days after 90 days, with a 37.5-hour week and potential travel. The ideal candidate has at least three years of patent prosecution experience, strong Microsoft Office skills, and the ability to liaise with foreign