IP Grants Compliance & Financial Reporting Coordinator

Duke University; Durham (NC); On-site; USD 49,939 - 79,487; Full time

Job summary

Duke Careers seeks an IP Grant Compliance & Financial Coordinator to lead grant-related IP compliance, reporting, and budget processes in Durham, NC. The role focuses on Bayh-Dole compliance, sponsor reporting, and improving compliance workflows.

Responsibilities include managing iEdison, maintaining databases, coordinating with researchers and sponsors, and generating financial and operational reports to support budgeting and decision-making.

Qualifications

• Bachelor's degree generally required.
• Requires four years working in related field or equivalent combination of relevant education and professional experience.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
• Degree in business administration, public administration, research administration, legal studies, accounting, finance, or related field preferred.
• Progressively responsible experience in research administration, grant compliance, IP administration, financial administration, or related field preferred.
• Familiarity with the Bayh-Dole Act and management of federally funded inventions preferred.
• Experience with IP compliance, research compliance, or sponsored award administration preferred.
• Experience maintaining complex databases and ensuring data integrity across multiple systems.
• Familiarity with iEdison strongly preferred.
• Familiarity with Duke University research and financial systems, including SPS, SAP, and related enterprise systems, preferred.

Responsibilities

• Lead compliance and reporting activities for grant-supported inventions and reporting obligations.
• Administer the iEdison database and government reporting systems to submit disclosures, elections, confirmatory licenses, and utilization reports.
• Maintain databases tracking non-federal grant-supported inventions and sponsor reporting obligations.
• Coordinate Bayh-Dole and sponsor IP requirements.
• Coordinate grant closeout activities for IP reporting and government obligations.
• Monitor reporting deadlines and identify compliance risks with corrective actions.
• Maintain audit-ready compliance records and documentation.
• Develop SOPs and drive process improvements in compliance and reporting.
• Manage departmental card transactions, monthly reimbursements, and financial reconciliations per policy.
• Coordinate reimbursement activities for external sponsors (HHMI, VA, etc.).
• Prepare recurring financial and analytical reports for budgeting, forecasting, and management decisions.
• Assist with budget tracking and financial reconciliation related to patent administration.

Skills

Excel proficiency

Analytical skills

Written/verbal communication

Data reconciliation

iEdison familiarity

SPS familiarity

SAP familiarity

Independent work

Collaboration

Budgeting/financial analysis

Education

Bachelor's degree

Related field degree or equivalent

Experience in research administration or grant compliance

Tools

iEdison

SPS

SAP

Job description

Duke Careers seeks an IP Grant Compliance & Financial Coordinator to lead grant-related IP compliance, reporting, and budget processes in Durham, NC. The role focuses on Bayh-Dole compliance, sponsor reporting, and improving compliance workflows.

Responsibilities include managing iEdison, maintaining databases, coordinating with researchers and sponsors, and generating financial and operational reports to support budgeting and decision-making.