IP Docketing Specialist for Patents & Trademarks

FBT Gibbons; Indianapolis (IN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Short/long-term disability

Paid parental leave

PTO

401(k) with employer matching

Profit sharing

Job summary

FBT Gibbons LLP is seeking a detail-oriented Docketing Administrator to maintain the docketing system for IP and litigation matters. The role supports attorneys and paralegals across multiple IP practice areas, ensuring accuracy and timely filings.

The position requires at least 1 year in a similar docketing role, US Patent docketing experience, and proficiency with CPI. Based in Cincinnati, Columbus, or Indianapolis, it offers a comprehensive benefits package and opportunities for professional

Qualifications

• High school diploma or equivalent.
• 1+ years of experience in a similar role.
• US Patent docketing experience required; CPI familiarity preferred.
• Strong attention to detail and ability to follow written and verbal directions precisely.
• Ability to work well independently in a deadline-driven environment.
• Proficiency in docketing, document management, and other related software applications.

Responsibilities

• Enter and docket incoming daily mail, faxes and emails in a timely manner.
• Enter and docket outgoing correspondence and filings.
• Enter and docket new applications, office actions and correspondence for patents, trademarks, and copyrights.
• Review, distribute and monitor emails from the firm email inboxes.
• Update and maintain docket using CPI.
• Generate daily, weekly and monthly due date reports.
• Administer or assist with transfers in and transfers out for primary docketing areas.
• File documentation associated with docketing actions.
• Train or assist with training on docketing responsibilities.
• Communicate with attorneys and paralegals to confirm deadline requirements.
• Monitor and update IP docket database in relation to client communications.
• Review outgoing USPTO mail and filings for accuracy and completeness.
• Provide backup support to other docketing personnel.

Skills

Docketing experience

CPI familiarity

Attention to detail

Organizational skills

Independent work

Education

High school diploma

Tools

CPI software

Job description

FBT Gibbons LLP is seeking a detail-oriented Docketing Administrator to maintain the docketing system for IP and litigation matters. The role supports attorneys and paralegals across multiple IP practice areas, ensuring accuracy and timely filings.

The position requires at least 1 year in a similar docketing role, US Patent docketing experience, and proficiency with CPI. Based in Cincinnati, Columbus, or Indianapolis, it offers a comprehensive benefits package and opportunities for professional