IP Docketing Specialist

Nelson Mullins Riley & Scarborough; Boston (MA); On-site; USD 71,000 - 89,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement savings plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough in Boston is seeking an IP Docketing Specialist to join its Intellectual Property team. The role focuses on maintaining docket records, monitoring deadlines, and processing IP-related actions across patent, trademark, and other IP matters.

The ideal candidate has at least three years in IP docketing, experience with CPi, and proven ability to manage high-volume work accurately while collaborating with attorneys and paralegals.

Qualifications

• Minimum of three years of intellectual property docketing experience, preferably in a law firm environment.
• Proficiency with the CPi docketing system and a strong understanding of intellectual property docketing processes.
• Experience with patent and/or trademark docketing, with trademark docketing experience strongly preferred.
• Exceptional attention to detail, organizational skills, and the ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Review and triage high-volume correspondence from clients, foreign counsel, and IP offices, routing as appropriate.
• Docket new actions and update existing matters.
• Maintain accurate docket records and monitor critical deadlines; review docket reports.
• Process docket clearance and de-docketing requests; support file transfers and matter maintenance.
• Collaborate with attorneys, paralegals, and administrative staff to identify and resolve data discrepancies; support reporting and data quality initiatives.

Skills

Attention to detail

Analytical abilities

Time management

Tools

CPi docketing system

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking an IP Docketing Specialist to join its Intellectual Property team. This position plays a critical role in supporting the firm's intellectual property practice by maintaining accurate docket records, monitoring deadlines, and ensuring the timely processing of intellectual property-related actions. The ideal candidate will have experience supporting patent, trademark, copyright, domain name, and IP litigation matters in a fast-paced, high-volume environment and will be committed to accuracy, efficiency, and continuous improvement.

This position is responsible for reviewing and triaging high-volume correspondence from clients, foreign counsel, and intellectual property offices, routing correspondence as appropriate, and analyzing materials to docket new actions and update existing matters. The IP Docketing Specialist will maintain accurate docket records, monitor critical deadlines, review docket reports, process docket clearance and de-docketing requests, and support file transfers and matter maintenance activities. This role also works closely with attorneys, paralegals, and administrative professionals to identify and resolve data discrepancies, ensure the accuracy of information within the firm's docketing system, and support reporting, auditing, and data quality initiatives. Success in this role requires exceptional attention to detail, strong analytical abilities, and the ability to manage competing priorities while maintaining a high level of accuracy.

The ideal candidate will be a detail-oriented and highly organized professional with the ability to work effectively in a deadline-driven environment. They will possess strong analytical and problem-solving skills, excellent written and verbal communication abilities, and a commitment to maintaining accurate and comprehensive docket records. The successful candidate will demonstrate sound judgment, adaptability, and the ability to work both independently and collaboratively while managing a high-volume workload.

• Minimum of three years of intellectual property docketing experience, preferably in a law firm environment.
• Proficiency with the CPi docketing system and a strong understanding of intellectual property docketing processes.
• Experience with patent and/or trademark docketing, with trademark docketing experience strongly preferred.
• Exceptional attention to detail, organizational skills, and the ability to prioritize multiple deadlines in a fast-paced environment.

Salary/Wage Range

$71,000 - $89,000 annually. In addition to base pay, employees may be eligible for merit-based salary increases and a comprehensive benefits package, including healthcare coverage, retirement savings plans, and paid time off.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.