IP Docketing Administrator

JOHNLEONARD; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

JOHN LEONARD in Boston seeks a Docketing Administrator for its Intellectual Property team to manage patent and trademark docketing and support USPTO filings. This role offers exposure to global filings and evolving IP processes.

If you bring 2–3 years of IP docketing experience, strong familiarity with PCT filings, and hands‑on USPTO electronic filing skills, you will thrive in a fast‑paced, growth‑oriented environment where your accuracy and initiative matter.

Qualifications

• 2+ years of IP docketing experience.
• Strong knowledge of USPTO and WIPO procedural requirements.
• Hands-on USPTO electronic filing experience.
• Knowledge of foreign filing and national phase entry procedures.
• Proficiency in Microsoft Office.
• Strong written communication and proofreading skills.
• Collaborative, organized, and adaptable.
• Ability to manage multiple deadlines within a fast-paced workflow.
• Commitment to accuracy, confidentiality, and professionalism.

Responsibilities

• Preparing US and PCT application filing papers such as Declarations, Assignments, and Powers of Attorney.
• Drafting US prosecution documents, including Office Action responses, petitions, corrected papers, and fee submissions.
• Drafting PCT follow-on filings, including responses to Invitations and other communications.
• Preparing instructions to foreign associates for national phase entries and formality checks.
• Preparing US and foreign filing estimates and advance invoices.
• Reviewing incoming correspondence and taking responsive action.
• Coordinating with vendors for drawings and document legalization.
• Providing backup trademark support, including USPTO filings and correspondence updates.
• Managing daily docketing for US and foreign patent and trademark matters.
• Resolving docket issues and maintaining deadlines.
• Reviewing weekly deadline reports and obtaining information from attorneys.
• Supporting annuity management, including payments and deadline tracking.
• Conducting regular quality control audits on the docket database.
• Performing additional duties as assigned by the IP Manager.

Skills

IP docketing

USPTO procedures

WIPO procedures

USPTO electronic filing

Foreign filing

National phase entry

Microsoft Office

Written communication

Deadline management

Confidentiality

Tools

Microsoft Office

Job description

Pay Range: $85K-$95K

Schedule: Full-time | Monday-Friday, 9-5

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

Position Overview

A highly respected law firm is seeking a Docketing Administrator to join its Intellectual Property team. This role supports complex patent and trademark processes and offers the opportunity to build deep expertise in IP docketing, USPTO procedures, and global patent filings.

If you bring 2–3 years of experience in IP docketing, strong familiarity with PCT filings, and hands‑on USPTO electronic filing skills, this role empowers you to step into a fast‑paced, growth‑oriented environment where your accuracy and initiative will make a direct impact.

Qualifications & Skills

• 2+ years of IP docketing experience
• Strong knowledge of USPTO and WIPO procedural requirements
• Hands‑on USPTO electronic filing experience
• Knowledge of foreign filing and national phase entry procedures
• Proficiency in Microsoft Office
• Strong written communication and proofreading skills
• Collaborative, organized, and adaptable
• Ability to manage multiple deadlines within a fast‑paced workflow
• Commitment to accuracy, confidentiality, and professionalism

Key Responsibilities

The IP Docketing Administrator provides essential support to patent and trademark attorneys and senior paralegals, including:

• Preparing US and PCT application filing papers such as Declarations, Assignments, and Powers of Attorney
• Drafting US prosecution documents, including Office Action responses, petitions, corrected papers, and fee submissions
• Drafting PCT follow‑on filings, including responses to Invitations, Powers of Attorney, and other required communications
• Preparing instructions to foreign associates for national phase entries and ensuring all formality requirements are met
• Preparing US and foreign filing estimates and advance invoices
• Reviewing incoming correspondence and taking responsive action
• Coordinating with vendors for formal drawings and document legalization
• Providing backup trademark support, including USPTO filings and correspondence updates
• Managing daily docketing for US and foreign patent and trademark matters
• Resolving docket issues and maintaining accurate deadlines
• Reviewing weekly deadline reports and obtaining required information from attorneys
• Supporting annuity management, including payments and deadline tracking
• Conducting regular quality control audits on the docket database
• Performing additional duties as assigned by the IP Manager

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.