IP Docketing Administrator

Johnleonard; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

JOHN LEONARD, a Boston-based, woman-owned staffing firm, is seeking a Docketing Administrator to support its IP team with patent and trademark docketing, US and PCT filings, and USPTO procedures.

Ideal candidates have 2–3 years of IP docketing experience, strong accuracy, and the ability to manage deadlines in a fast-paced environment; familiarity with foreign filings is a plus.

Qualifications

• 2+ years of IP docketing experience.
• Strong knowledge of USPTO and WIPO procedural requirements.
• Hands-on USPTO electronic filing experience.
• Knowledge of foreign filing and national phase entry procedures.
• Proficiency in Microsoft Office.
• Strong written communication and proofreading skills.
• Collaborative, organized, and adaptable.
• Ability to manage multiple deadlines within a fast-paced workflow.
• Commitment to accuracy, confidentiality, and professionalism.

Responsibilities

• Prepare US and PCT application filing papers such as Declarations, Assignments, and Powers of Attorney.
• Draft US prosecution documents, including Office Action responses, petitions, corrected papers, and fee submissions.
• Draft PCT follow-on filings, including responses to Invitations, Powers of Attorney, and other required communications.
• Prepare instructions to foreign associates for national phase entries and ensure formality requirements are met.
• Prepare US and foreign filing estimates and advance invoices.
• Review incoming correspondence and take responsive action.
• Coordinate with vendors for formal drawings and document legalization.
• Provide backup trademark support, including USPTO filings and correspondence updates.
• Manage daily docketing for US and foreign patent and trademark matters.
• Resolve docket issues and maintain accurate deadlines.
• Review weekly deadline reports and obtain required information from attorneys.
• Support annuity management, including payments and deadline tracking.
• Conduct regular quality control audits on the docket database.
• Perform additional duties as assigned by the IP Manager.

Skills

IP docketing

USPTO procedures

WIPO procedures

USPTO electronic filing

Foreign filing

National phase entry

Microsoft Office

Written communication

Deadline management

Accuracy and confidentiality

Job description

Pay Range: $85K-$95K

Schedule: Full-time | Monday-Friday, 9-5

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

Position Overview

A highly respected law firm is seeking a Docketing Administrator to join its Intellectual Property team. This role supports complex patent and trademark processes and offers the opportunity to build deep expertise in IP docketing, USPTO procedures, and global patent filings.

If you bring 2–3 years of experience in IP docketing, strong familiarity with PCT filings, and hands-on USPTO electronic filing skills, this role empowers you to step into a fast-paced, growth-oriented environment where your accuracy and initiative will make a direct impact.

Qualifications & Skills

• 2+ years of IP docketing experience
• Strong knowledge of USPTO and WIPO procedural requirements
• Hands-on USPTO electronic filing experience
• Knowledge of foreign filing and national phase entry procedures
• Proficiency in Microsoft Office
• Strong written communication and proofreading skills
• Collaborative, organized, and adaptable
• Ability to manage multiple deadlines within a fast-paced workflow
• Commitment to accuracy, confidentiality, and professionalism

Key Responsibilities

The IP Docketing Administrator provides essential support to patent and trademark attorneys and senior paralegals, including:

• Preparing US and PCT application filing papers such as Declarations, Assignments, and Powers of Attorney
• Drafting US prosecution documents, including Office Action responses, petitions, corrected papers, and fee submissions
• Drafting PCT follow-on filings, including responses to Invitations, Powers of Attorney, and other required communications
• Preparing instructions to foreign associates for national phase entries and ensuring all formality requirements are met
• Preparing US and foreign filing estimates and advance invoices
• Reviewing incoming correspondence and taking responsive action
• Coordinating with vendors for formal drawings and document legalization
• Providing backup trademark support, including USPTO filings and correspondence updates
• Managing daily docketing for US and foreign patent and trademark matters
• Resolving docket issues and maintaining accurate deadlines
• Reviewing weekly deadline reports and obtaining required information from attorneys
• Supporting annuity management, including payments and deadline tracking
• Conducting regular quality control audits on the docket database
• Performing additional duties as assigned by the IP Manager

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.