IP Practice Coordinator

Goodwin Procter Boston; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement & Savings Plan

Paid vacation, sick time, and holidays

Professional development and careerAdv

Job summary

Goodwin's Global Operations Team seeks an experienced administrative professional to support the Intellectual Property Practice Group. You will handle mail, drafting communications, and maintain department documents within the firm’s system, ensuring accuracy and confidentiality.

You will open matters, conduct conflict checks, and assist with audits and engagement letters. Responsibilities include calendar management, travel arrangements, and coordinating billing processes while supporting

Qualifications

• Bachelor’s degree or minimum one year of experience in an administrative or legal support role.
• Strong communication and organizational skills with attention to detail.
• Proficiency in MS Office and ability to handle confidential information.

Responsibilities

• Provide administrative support to the Intellectual Property Practice Group.
• Manage mail, scanning, and courier preparations.
• Draft routine communications and organize department documents.
• Maintain the document management system (iManage) and update matters.
• Open new matters and perform conflict checks per firm protocols.
• Prepare engagement letters and assist with audit letters.
• Coordinate calendars, meetings, and conference room bookings.

Skills

Interpersonal skills

Organizational skills

Communication

Education

Bachelor’s degree / 1 year admin/legal support experience

Tools

MS Excel

MS Word

Internet search engines

Job description

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross‑functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting‑edge solutions in high‑stakes litigation and dispute resolution, world‑class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward‑thinking peers.

What You Will Do:

• Provide comprehensive administrative support to the Intellectual Property Practice Group.
• Handle incoming and outgoing mail, including scanning correspondence and preparing packages for courier delivery.
• Draft and send routine communications and correspondence.
• Coordinate, organize, and maintain department‑related documents within the firm’s document management system (e.g. iManage).
• Open new matters, update existing matters, and process conflict checks in accordance with firm protocols.
• Prepare engagement letters and assist with audit letters.
• Maintain calendars, schedule meetings, and coordinate conference room bookings, conference calls, and meeting logistics (including refreshments).
• Arrange domestic and international travel for practitioners.
• Assist with printing, compiling, and distributing legal documents, opinions, and correspondence.
• Support billing processes, including: Time entry and fixed fees input (e.g. IntApp Time) Pre‑bill preparation and edits Client billing coordination (electronic and manual) Process expense reimbursements and vendor invoices (e.g. Chrome River). Obtain timekeeper approvals and coordinate payment of foreign associate invoices.
• Support various departmental projects and initiatives as assigned.
• Complete ad‑hoc data audits and project‑based tasks as needed.

Who You Are:

• Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent of education and work experience.
• Strong interpersonal, organizational, and communication skills, with the ability to communicate clearly, both written and verbal formats.
• Demonstrate a strong work ethic and self‑motivation with a desire to take initiative.
• Understanding of legal ethics and professional responsibility principles.
• Excellent analytical and problem‑solving abilities, with the capacity to manage multiple priorities in a fast‑paced environment.
• High level of attention‑to‑detail and accuracy.
• Ability to handle sensitive and confidential information with sound judgment and discretion.
• Collaborative team player with a positive and professional approach.
• Proficiency in standard office software (MS Excel, Word, Internet Search Engines, etc.) required.

Benefits and More

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back‑up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes

Professional career paths at Goodwin offer you more – and less – than you might expect. You’ll find less hierarchy and more meritocracy. You’ll have more chances to work across departments and offices, and fewer roadblocks to getting the job done. We believe people are happiest when they’re not limited by a ‘that’s how we’ve always done it’ approach, so we encourage a more imaginative and collaborative working environment. Our Global Operations Team – what we call our GO Team – brings a level of professionalism, enthusiasm and commitment to work each and every day. Goodwin embraces responsible and ethical use of AI in the Hiring Process.