IP Client Administrator

Goodwin Procter Boston; Boston (MA); Híbrido; USD 60 000 - 85 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health, dental, and vision insurance

Life and disability insurance

Retirement & Savings Plan

Paid vacation, sick time off, and holi

Professional development opportunities

Employee wellness programs

Employee discounts and perks

Resumo da oferta

Goodwin Procter LLP seeks an IP Administrator to support the IPTS Patent practice, handling USPTO filings, document preparation, docket management, and calendar coordination. The role requires collaboration across partners and staff, with strong attention to detail and deadlines.

Ideal candidates have 1–2 years of experience (3–5 preferred) as an executive or legal assistant in a large firm or corporate setting, plus USPTO filing familiarity, CPI/IPDAS exposure, and excellent communication

Qualificações

• 1–2 years of experience; 3–5 years preferred in a large law firm or large corporate environment.
• Experience with preparation of formal documents for USPTO patent filings and maintaining U.S. patent files.
• USPTO electronic filing experience a plus.
• Experience with CPI and IPDAS a plus.
• Knowledge of international procedures and requirements preferred.
• Excellent attention to detail, problem solving, editing and proofreading ability.
• Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy.
• Excellent verbal and written communication skills.

Responsabilidades

• Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
• Handling administrative aspects of U.S. patent prosecution
• Monitoring and maintaining attorney(s) case dockets
• Maintaining patent application files
• Composing correspondence, reports, memoranda and legal documents
• Creating and editing documents, memos, presentations and spreadsheets
• Calendar management using Outlook and complex meeting planning
• Coordinating travel arrangements
• Time Entry and Billing

Conhecimentos

Executive/Legal Assistant experience

Attention to detail

Verbal & written communication

Interpersonal skills

Ferramentas

USPTO filing tools

CPI and IPDAS

Outlook calendar management

Descrição da oferta de emprego

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Administrator supporting the IPTS Patent practice provides client service, desk management, and legal and administrative support to the firm’s IP Patent legal staff. This requires teamwork, the ability to work closely and effectively with others, strong communication and technical skills, ability to prioritize and establish work objectives, and the ability to work under deadlines, time pressures, and a generally high level of demand.

What You’ll Do:

• Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
• Handling administrative aspects of U.S. patent prosecution
• Monitoring and maintaining attorney(s) case dockets
• Maintaining patent application files
• Composing correspondence, reports, memoranda and legal documents
• Creating and editing documents, memos, presentations and spreadsheets
• Calendar management using Outlook and complex meeting planning
• Coordinating travel arrangements
• Time Entry and Billing

Who You Are:

• 1-2 years required; 3-5 years prior experience preferred as an executive or legal assistant in a large law firm or large corporate environment
• Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files
• USPTO electronic filing experience a plus
• Experience with CPI and IPDAS a plus
• Knowledge of international procedures and requirements preferred
• Excellent attention to detail, problem solving, editing, and proofreading ability
• Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy
• Excellent verbal and written communication skills

Benefits and More:

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back-up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes

Professional career paths at Goodwin offer you more – and less – than you might expect. You’ll find less hierarchy and more meritocracy. You’ll have more chances to work across departments and offices, and fewer roadblocks to getting the job done. We believe people are happiest when they’re not limited by a ‘that’s how we’ve always done it’ approach, so we encourage a more imaginative and collaborative working environment. Our Global Operations Team – what we call our GO Team – brings a level of professionalism, enthusiasm and commitment to work each and every day.

Goodwin embraces responsible and ethical use of AI in the Hiring Process.