IP/Patent Administrator

Goodwin; San Diego (CA); Presencial; USD 86.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement plan

Emergency care

Paid vacation

Sick leave

Holidays

Professional development

Employee recognition

Wellness programs

Employee discounts

Descripción de la vacante

Goodwin is seeking an IP Administrator (IPA) to support the firm's Patent practice in domestic patent prosecution. You will prepare and file documents, manage dockets, and maintain electronic files while collaborating with attorneys, clients and internal teams.

The role requires 3–6 years of patent prosecution experience, a bachelor’s degree is preferred, and strong MS Office and communication skills. Competitive benefits and overtime eligibility are included.

Formación

• 3–6 years of domestic patent prosecution experience in a law firm or professional services environment.
• Bachelor’s degree preferred.
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work independently and collaboratively.
• Effective time management, organizational, prioritization and problem-solving abilities.
• Demonstrated ability to manage multiple tasks and prioritize responsibilities.
• High attention to detail and strong analytical skills.
• Ability to maintain confidentiality of firm and client information.

Responsabilidades

• Prepare legal documents, reports and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file documents with the USPTO in a timely and accurate manner.
• Manage the administrative aspects of U.S. patent prosecution and ensure compliance with rules and procedures.
• Support attorneys in managing their dockets according to firm policies.
• Organize, update and maintain electronic files and IP data.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and perform conflict checks.
• Perform general administrative tasks and provide support as needed.

Conocimientos

Patent prosecution

MS Office

Communication

Time management

Collaboration

Educación

Bachelor’s degree

Herramientas

Database management

Descripción del empleo

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting‑edge solutions in high‑stakes litigation and dispute resolution, world‑class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Administrator (IPA) supports the firm’s Patent practice by managing a wide range of responsibilities related to domestic patent prosecution. This role is responsible for preparing and filing legal documents, maintaining accurate dockets and electronic files, ensuring data integrity, and supporting communication among attorneys, clients and internal teams. The IPA serves as a key liaison between practitioners and both internal and external stakeholders. Success in this position requires strong collaboration, excellent communication and technical skills, and the ability to prioritize effectively in a deadline‑driven, high‑volume environment.

What You’ll Do

• Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
• Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
• Support attorneys in managing their dockets in accordance with firm policies and established procedures.
• Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
• Performs general administrative tasks and provide support as requested.

Who You Are

• A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
• Bachelor’s degree preferred
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem‑solving abilities, especially in high‑pressure or time‑sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.

Benefits And More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back‑up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes

The Target Salary Range For This Position Varies By Location And Is Commensurate With Relevant Experience: $86,000.00 - $110,000.00