IP Admin Coordinator — Exec Support & Operations

NBCUniversal; California (MO); Hybrid; USD 50,000 - 70,000; Full time

Job summary

NBCUniversal in Universal City, CA is seeking an Administrative Coordinator, Intellectual Property to provide executive support to the EVP and Chief Counsel across multiple global IP teams. You will manage a complex calendar, coordinate travel, video conferences, trainings, and department events, and build relationships with executives, staff, outside counsel, and vendors.

Key responsibilities include prioritizing time and travel, preparing expense reports, assisting with budget forecasting, and

Qualifications

• 2+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, Microsoft Teams, PowerPoint, and Excel.
• Experience with legal and billing database tools.

Responsibilities

• Collaborate with executive on prioritizing executive’s time and travel.
• Schedule and calendar meetings, and communicate with executive to direct inquiries to proper parties within the team.
• Make extensive travel arrangements (domestic and international) and manage unexpected changes.
• Prepare expense reports, and keep accurate and timely expense account records.
• Assist with developing annual budget forecast, and track department expenditures against annual budget.
• Assist with special projects which can include researching, helping create PowerPoint presentations and other materials, working with team members on infographics, and supporting new practice tools and other innovation initiatives.
• Coordinate intradepartmental meetings, sessions, and events by supporting offsite and team meeting planning, conference/meeting facilities, AV set-up, catering, and other logistical arrangements.
• Handle general department and facilities operations and tasks, including office and kitchen supplies.
• Perform other related duties in support of the department as requested by management.

Skills

Administrative support

Calendar management

Communication

Time management

Organizational skills

Education

Bachelor's Degree preferred

Tools

Microsoft Word

Outlook

Microsoft Teams

PowerPoint

Excel

Billing database tools

Job description

NBCUniversal in Universal City, CA is seeking an Administrative Coordinator, Intellectual Property to provide executive support to the EVP and Chief Counsel across multiple global IP teams. You will manage a complex calendar, coordinate travel, video conferences, trainings, and department events, and build relationships with executives, staff, outside counsel, and vendors.

Key responsibilities include prioritizing time and travel, preparing expense reports, assisting with budget forecasting, and