Invoicing Specialist - Corporate/Houston

National Trench Safety, LLC; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

National Trench Safety, LLC in Houston, TX is seeking an Invoicing Specialist to provide clerical support to process vendor invoices for payment across the company. This full‑time role requires high attention to detail, accuracy, and discretion when handling confidential information in a busy construction environment.

You will create invoices, review for errors, submit with required backups, monitor aged AR, follow up on overdue payments, process credit and debit memos, assist customers with

Qualifications

• 3 years’ experience in accounts payable, preferably in the construction industry.

Responsibilities

• Create invoices as required by the customer.
• Review invoices for errors before submission to the Supervisor for review and approval.
• Submit approved invoices to the customer with backup documentation.
• Review Aged AR, noting customer discussions to assist management.
• Follow up with the customer on aged invoices to expedite payment.
• Maintain confidentiality of information.
• Process credit and debit memos and verify amounts and coding.
• Assist customers with billing-related questions and concerns.
• Communicate with vendors, branches, purchasing, and receiving departments as needed.
• Process emergency check requests and deliver approved manual checks.
• Support other projects or responsibilities as assigned.

Skills

Attention to detail

Analytical skills

Independence

Time management

Confidentiality

Data analysis

INFOR Accounting

Tools

INFOR Accounting

Job description

Invoicing Specialist - Corporate/Houston

Full-time Regular Corporate, Houston, TX, US

Job Summary

The Invoicing Specialist provides the clerical support necessary to process the vendor invoices for payment of the obligations of the Branches and the Company.

Key Responsibilities

• Create invoices as required by the customer.
• Review invoices for errors before submission to the Supervisor for review and approval.
• Submit approved invoices to the customer in the method required, to include all required backup documentation. Documenting the method of submission of invoices to the Customer.
• Review Aged AR, verifying the customer received invoices in good order. Note any contact or discussion with the customer. Note all pertinent information on Aged AR to facilitate correct information to the manager or Customer as needed.
• Follow up with the customer on aged invoices, providing any necessary information to expedite payment.
• Maintain customer confidence and protect operations by keeping information confidential
• Processes credit and debit memos and confirms accuracy in amount and coding
• Helps customers resolve billing-related questions and concerns
• Communicates via fax, mail, or telephone with vendors, branches, purchasing, receiving departments, etc., as needed.
• Processes emergency check requests and delivers approved manual checks as required.
• Supports other projects or responsibilities as assigned

Knowledge and Skills

• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent organization and time management skills.
• High level of professionalism, integrity, and strict confidentiality.
• Ability to process and analyze data.
• Proficient knowledge of INFOR– Accounting system

Qualifications

• Minimum (3) three years’ experience working in an accounts payable environment, preferably in the construction industry.