Invoicing Specialist - Corporate/Houston

National Trench Safety; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

National Trench Safety in Houston, TX is seeking an Invoicing Specialist to provide clerical support for processing vendor invoices and payment obligations across the company.

You will create and review invoices, ensure accuracy, manage aged accounts receivable workflows, and liaise with customers and internal teams to expedite payments while maintaining confidentiality.

The role requires strong attention to detail, proficiency with INFOR accounting, and the ability to work independently.

Qualifications

• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent organization and time management skills.
• High level of professionalism, integrity, and strict confidentiality.
• Ability to process and analyze data.
• Proficient knowledge of INFOR– Accounting system

Responsibilities

• Create invoices as required by the customer.
• Review invoices for errors before submission to the Supervisor for review and approval.
• Submit approved invoices to the customer in the method required, to include all required backup documentation.
• Review Aged AR, verifying the customer received invoices in good order. Note any contact or discussion with the customer. Note all pertinent information on Aged AR to facilitate correct information to the manager or Customer as needed.
• Follow up with the customer on aged invoices, providing any necessary information to expedite payment.
• Maintain customer confidence and protect operations by keeping information confidential
• Processes credit and debit memos and confirms accuracy in amount and coding
• Helenotes customers resolve billing-related questions and concerns
• Communicates via fax, mail, or telephone with vendors, branches, purchasing, receiving departments, etc., as needed.
• Processes emergency check requests and delivers approved manual checks as required.
• Supports other projects or responsibilities as assigned

Skills

Attention to detail

Analytical skills

Independent worker

Time management

Confidentiality

Data analysis

Tools

INFOR Accounting system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Invoicing Specialist - Corporate/Houston

Full-time Regular Corporate, Houston, TX, US

Job Summary

The Invoicing Specialist provides the clerical support necessary to process the vendor invoices for payment of the obligations of the Branches and the Company.

Key Responsibilities

• Create invoices as required by the customer.
• Review invoices for errors before submission to the Supervisor for review and approval.
• Submit approved invoices to the customer in the method required, to include all required backup documentation. Documenting the method of submission of invoices to the Customer.
• Review Aged AR, verifying the customer received invoices in good order. Note any contact or discussion with the customer. Note all pertinent information on Aged AR to facilitate correct information to the manager or Customer as needed.
• Follow up with the customer on aged invoices, providing any necessary information to expedite payment.
• Maintain customer confidence and protect operations by keeping information confidential
• Processes credit and debit memos and confirms accuracy in amount and coding
• Helps customers resolve billing-related questions and concerns
• Communicates via fax, mail, or telephone with vendors, branches, purchasing, receiving departments, etc., as needed.
• Processes emergency check requests and delivers approved manual checks as required.
• Supports other projects or responsibilities as assigned

Knowledge and Skills

• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent organization and time management skills.
• High level of professionalism, integrity, and strict confidentiality.
• Ability to process and analyze data.
• Proficient knowledge of INFOR– Accounting system

Qualifications

• Minimum (3) three years’ experience working in an accounts payable environment, preferably in the construction industry.