Invoicing Specialist

final mile; Oak Brook (IL); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA

EAP

Life & AD&D Insurance

Disability

Paid Time Off

Paid Holidays

Job summary

Hub Group is seeking an Invoicing Specialist to oversee daily customer invoicing across multiple lines of business. You will handle manifests, invoices, and portal-based billing while interfacing with IT, BI, and Accounts teams to ensure accurate setup and timely revenue recognition.

The role requires strong Excel, outlook, and data entry skills, with a focus on process improvement and maintaining internal controls. This is an on-site opportunity in Oak Brook, IL with competitive benefits.

Qualifications

• High School diploma required.
• Experience with OTM or ERP financial systems preferred.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent interpersonal communication to interface with customers and internal personnel.
• Proficient computer skills and solid data entry abilities.

Responsibilities

• Handle daily invoicing for multiple lines of business via manifests, invoices, or email/mail.
• Process online invoicing through customer portals and web accounts.
• Utilize multiple transportation systems and an Oracle-based financial system.
• Produce and analyze daily, weekly, and monthly reports for accuracy.
• Collaborate with IT, BI, Collections, and Account Management to set up new customer billing.
• Support month-end close and assist accounting with closing tasks.
• Identify opportunities to automate and streamline invoicing processes.
• Maintain internal controls and ensure data integrity.

Skills

Excel

Outlook

Web-site navigation

Communication

Organization

Data entry

Team player

Multitask

Problem solving

Education

High School diploma

Tools

OTM

ERP Financial System

Oracle-based system

Job description

Job Summary

The Invoicing Specialist performs various tasks related to all areas of customer invoicing.

Essential Job Functions:

• Responsible for daily invoicing of multiple lines of business through manifests, manual invoices, or e-mail/mail
• Responsible for on-line invoicing through customer portals and web-based accounts
• Ability to use multiple transportation systems, along with an oracle based financial system
• Run daily, weekly, and monthly reports to pull source information. Analysis of information for accuracy is required
• Work with multiple departments to ensure new customer billing is set up correctly including: IT, Business Intelligence,
• Collections, and Account Management
• Timely billing and assisting the accounting team with month end responsibilities
• Look for additional opportunities to automate and streamline the process for each/all customers.
• Maintain and follow adopted internal controls
• Strong Excel, Outlook and Web-site navigational skills required
• Excellent communication and organizational skills required
• Duties, responsibilities and activities may be assigned or changed from time to time

Minimum Qualifications:

• High School diploma.
• Previous experience using OTM and/or ERP Financial system preferred
• Good organizational skills –and ability to multitask in a fast paced environment
• Excellent interpersonal communication skills with ability to effectively interface with customers and internal personnel
• Must be computer proficient and have solid data entry skills
• Must be a high energy team player
• Ability to work with minimal supervision
• Must possess good math and problem-solving skills
• Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment

Salary: $19.00-20.00/hour

**This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand**

Benefits

We offer a comprehensive benefits plan including:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Life & AD&D Insurance
• Disability
• Paid Time Off
• Paid Holidays

About Us

Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers’ needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers’ supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com