Fulfillment Coordinator - 1st Shift

Hub Group; Romeoville (IL); On-site; USD 46,000 - 48,000; Full time

Job summary

Hub Group is hiring an Administrative Clerk to support warehouse operations in Romeoville, IL. You will process orders, run stock reports, prepare paperwork, and ensure accurate invoicing and inventory records.

Coordinate with departments to meet service standards, and handle shipping requests on a Mon-Fri 08:00am - 04:30pm schedule with a pay rate of $22.17/hr. The role emphasizes attention to detail, effective communication, and proficiency with MS Word/Excel and Windows.

Qualifications

• High School Education/GED and/or equivalent experience.
• Experience working in warehouse or similar environment helpful for inventory, wave planning or customer service.
• Skills in planning, organizing, and juggling multiple priorities are required.
• Ability to develop and maintain effective relationships.
• Ability to follow procedures and work instructions. Attention to detail is helpful.
• Ability to communicate effectively and with professionalism (both verbal and in writing).
• Ability to operate office machinery including use of computer systems (such as Microsoft Word, Excel, and Windows) and learn customer software systems.
• Ability to perform calculations involving adding, counting, subtracting, division and multiplication.

Responsibilities

• Process (wave, print / organize paperwork and labels) customer orders.
• Run stock reports to check for product availability.
• Generate all related paperwork and necessary information required for customer work orders, checking all orders for special requests, and post inventory records.
• Research aging orders, provide update to Operations Team.
• Complete productivity tracker (where applicable).
• Follow up with other departments to ensure the service standards are being met.
• Assure proper invoicing of accounts by verifying computer-generated invoices.
• Maintain damage records and back-order logs.
• Handle returned merchandise in an efficient manner and assure proper credit is given to customers.
• Oversee all paperwork associated with orders and maintain the corresponding files.
• Prepare reports concerning customer service activities.
• Maintain current and accurate procedure book, which details the processing requirements for each account.
• Answer phone calls and operate various types of office machines and computers necessary to perform duties.
• Greet customers and visitors to the office.
• Coordinate special and or last-minute shipping requests.
• Maintain inventory accuracy. Perform inventory audits, record results and measure trends.
• Complete billing per required company process
• Track and Trace orders as required.
• Duties, responsibilities, and activities may be assigned or changed from time to time.

Skills

Planning & organizing

Multitasking

Communication

Attention to detail

Education

High School/GED

Tools

Microsoft Word

Microsoft Excel

Windows OS

Job description

• Process (wave, print / organize paperwork and labels) customer orders.
• Run stock reports to check for product availability.
• Generate all related paperwork and necessary information required for customer work orders, checking all orders for special requests, and post inventory records.
• Research aging orders, provide update to Operations Team.
• Complete productivity tracker (where applicable).
• Follow up with other departments to ensure the service standards are being met.
• Assure proper invoicing of accounts by verifying computer-generated invoices.
• Maintain damage records and back-order logs.
• Handle returned merchandise in an efficient manner and assure proper credit is given to customers.
• Oversee all paperwork associated with orders and maintain the corresponding files.
• Prepare reports concerning customer service activities.
• Maintain current and accurate procedure book, which details the processing requirements for each account.
• Answer phone calls and operate various types of office machines and computers necessary to perform duties.
• Greet customers and visitors to the office.
• Coordinate special and or last-minute shipping requests.
• Maintain inventory accuracy. Perform inventory audits, record results and measure trends.
• Complete billing per required company process
• Track and Trace orders as required.
• Duties, responsibilities, and activities may be assigned or changed from time to time.

Job Description

Essential Job Functions

• Process (wave, print / organize paperwork and labels) customer orders.
• Run stock reports to check for product availability.
• Generate all related paperwork and necessary information required for customer work orders, checking all orders for special requests, and post inventory records.
• Research aging orders, provide update to Operations Team.
• Complete productivity tracker (where applicable).
• Follow up with other departments to ensure the service standards are being met.
• Assure proper invoicing of accounts by verifying computer-generated invoices.
• Maintain damage records and back-order logs.
• Handle returned merchandise in an efficient manner and assure proper credit is given to customers.
• Oversee all paperwork associated with orders and maintain the corresponding files.
• Prepare reports concerning customer service activities.
• Maintain current and accurate procedure book, which details the processing requirements for each account.
• Answer phone calls and operate various types of office machines and computers necessary to perform duties.
• Greet customers and visitors to the office.
• Coordinate special and or last-minute shipping requests.
• Maintain inventory accuracy. Perform inventory audits, record results and measure trends.
• Complete billing per required company process
• Track and Trace orders as required.
• Duties, responsibilities, and activities may be assigned or changed from time to time.

Minimum Qualifications

• High School Education/GED and/or equivalent experience.
• Experience working in warehouse or similar environment, prior experience within inventory, wave planning or customer service helpful.
• Skills in planning, organizing, and juggling multiple priorities are required.
• Ability to develop and maintain effective relationships.
• Ability to follow procedures and work instructions. Attention to detail is helpful.
• Ability to communicate effectively and with professionalism (both verbal and in writing).
• Ability to operate office machinery including use of computer systems (such as Microsoft Word, Excel, and Windows) and learn customer software systems.
• Ability to perform calculations involving adding, counting, subtracting, division and multiplication.

Shift: Mon-Fri 08:00am - 04:30pm

Pay: $22.17/hr

About Us

Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers’ needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers’ supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com .