Invoicing Clerk- Feed Mill Coordinator

Life-Science Innovations; Willmar (MN); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health savings account

401K with match

PTO accrual

Personal days

Holiday pay

Life insurance

Job summary

Farm Service Elevator, an affiliate of Life-Science Innovations, has a full-time opportunity as Invoicing Clerk-Feed Mill Coordinator. The role supports invoicing, customer service, order processing, and compliance tracking in a fast-paced environment.

You will work with internal teams and customers, learn procedures quickly, handle truck logistics, verify SQF logs, and ensure accurate feed invoicing and payments.

Qualifications

• Associates degree preferred
• Experience in administrative support preferred
• Strong communication and teamwork skills
• Detail-oriented and well organized

Responsibilities

• Process invoicing and collect payments from customers
• Enter ingredient loads and update SQF logs
• Assist with truckers and routing
• Provide high level customer service

Skills

Administrative support

Customer service

Attention to detail

Organizational skills

Multitasking

Communication and teamwork

Education

Associates degree in agriculture, business or related field

Job description

Farm Service Elevator, an affiliate of Life-Science Innovations, has a full-time opportunity in the role of Invoicing Clerk-Feed Mill Coordinator.

This role will provide essential assistance with invoicing, customer service, order processing, and compliance tracking. The ideal candidate will thrive in a fast-paced environment, enjoy working with both internal teams and customers, and be comfortable learning and adapting quickly.

Key Responsibilities

• Under minimal supervision, is responsible for weighing and grading inbound and outbound trucks
• Obtains ingredient samples at the scale
• Retrieves finish feed samples from Mill; periodically performs feed studies
• Run NIR samples, complete full tracking of results and send to appropriate personnel
• Maintains cleanliness of the pits, checking cameras after trucks leave and ensuring they are cleared out
• Assists and guides truckers with liquid and pneumatic drop off
  • Check Locks and Relock
  • Helping truckers hook up & direct them where to go
  • Check inventory levels
• Orientates new drivers with the feed mill processes and policies for unloading ingredients
• Manages and disposes feed samplings
• Select routes for ingredients and corn
• Responsible for SQF logs (Receiving)
• Enter ingredient loads
• Invoicing customers for feed deliveries
• Provides a high level of customer service
• Placing feed orders for bin monitoring customers
• Taking phone feed orders
• Process feed contract trucker payments
• Process ingredient trucker payments
• Post packing slips for ingredient loads received
• Troubleshoot load discrepancies
• Record feed cost of sales transactions
• Performs audit function of the Feed Mill
• Monitors SQF compliance and reports to management when standards are not being met

Qualifications

• Previous experience in administrative support, operations, or customer service preferred
• Associate’s degree in agriculture, business or related field is preferred
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize effectively
• Basic knowledge of feed, agriculture, or manufacturing operations helpful but not required
• Strong communication and teamwork skills

Core working hours: 7:30am - 4:30pm, Monday - Friday

Benefits

• medical insurance options
• dental insurance options
• vision insurance options
• Health Savings Account with company match
• 401K plan with company match up to 4% of your compensation
• PTO accrual
• two personal days per year
• holiday pay
• company paid life insurance

Starting wage range: $21.07-$26.34