Invoicing & Accounts Specialist — Government Contracts

MTEC | Medical Technology Enterprise Consortium; United States; On-site; USD 55,000 - 80,000; Full time

Job summary

MTEC | Medical Technology Enterprise Consortium is seeking an Accounting Specialist to support day-to-day invoicing, accounts payable and receivable, and financial recordkeeping. The role collaborates with Finance, Contracts, Program Management, and external stakeholders to ensure accurate financial administration of awards and operations.

The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential financial information in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 5+ years of accounting/invoicing/receivable or related financial administration experience.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to organize and manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information appropriately.
• Strong problem-solving and follow-through skills.

Responsibilities

• Process and distribute project invoices per contractual requirements.
• Review invoices for accuracy, completeness, supporting documentation, and proper coding.
• Track invoice status, payments, outstanding balances, and aging.
• Coordinate with internal staff and stakeholders to resolve invoice questions and discrepancies.
• Maintain organized invoice and supporting-document files.
• Assist with follow-up on outstanding invoices.
• Support preparation of recurring, milestone-based, and other project invoices.
• Manage electronic invoicing and payment processes through WAWF, including submission, tracking, reconciliation, and issue resolution.
• Maintain and track project milestones with timely updates.

Skills

Detail-oriented

Excel proficiency

Multi-tasking

Communication skills

Education

Bachelor's degree in Accounting

Tools

Deltek Costpoint

ERP accounting systems

Job description

MTEC | Medical Technology Enterprise Consortium is seeking an Accounting Specialist to support day-to-day invoicing, accounts payable and receivable, and financial recordkeeping. The role collaborates with Finance, Contracts, Program Management, and external stakeholders to ensure accurate financial administration of awards and operations.

The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential financial information in a fast-paced environment.