Accounting Specialist

MTEC | Medical Technology Enterprise Consortium; United States; Sur place; USD 55 000 - 80 000; Plein temps

Résumé du poste

MTEC | Medical Technology Enterprise Consortium is seeking an Accounting Specialist to support day-to-day invoicing, accounts payable and receivable, and financial recordkeeping. The role collaborates with Finance, Contracts, Program Management, and external stakeholders to ensure accurate financial administration of awards and operations.

The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential financial information in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 5+ years of accounting/invoicing/receivable or related financial administration experience.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to organize and manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information appropriately.
• Strong problem-solving and follow-through skills.

Responsabilités

• Process and distribute project invoices per contractual requirements.
• Review invoices for accuracy, completeness, supporting documentation, and proper coding.
• Track invoice status, payments, outstanding balances, and aging.
• Coordinate with internal staff and stakeholders to resolve invoice questions and discrepancies.
• Maintain organized invoice and supporting-document files.
• Assist with follow-up on outstanding invoices.
• Support preparation of recurring, milestone-based, and other project invoices.
• Manage electronic invoicing and payment processes through WAWF, including submission, tracking, reconciliation, and issue resolution.
• Maintain and track project milestones with timely updates.

Connaissances

Detail-oriented

Excel proficiency

Multi-tasking

Communication skills

Formation

Bachelor's degree in Accounting

Outils

Deltek Costpoint

ERP accounting systems

Description du poste

The Accounting Specialist provides day-to-day support for invoicing, accounts payable and receivable, financial recordkeeping, reconciliations, and general accounting activities. This position is responsible for ensuring invoices and supporting documentation are accurate, complete, timely, and properly recorded.

The position will work closely with Finance, Contracts, Program Management, and external project stakeholders to support accurate financial administration of awards and organizational operations. The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and able to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

• Process and distribute project invoices in accordance with contractual and organizational requirements.
• Review invoices for accuracy, completeness, appropriate supporting documentation, and proper coding.
• Track invoice status, payments, outstanding balances, and aging.
• Coordinate with internal staff and project stakeholders to resolve invoice questions and discrepancies.
• Maintain organized invoice and supporting-document files.
• Assist with follow-up on outstanding invoices.
• Support preparation of recurring, milestone-based, and other project-related invoices.
• Manage and support electronic invoicing and payment processes through the Wide Area Workflow (WAWF) system, including invoice submission, tracking, reconciliation, and resolution of payment-related issues.
• Maintain and track project milestones, ensuring timely updates, documentation, and follow-up on milestone requirements in coordination with invoicing activities.

General Administrative Support

• Maintain organized accounting files and records.
• Assist with financial reporting and ad hoc data requests.
• Prepare spreadsheets, reports, and other financial analyses as requested.
• Support implementation and improvement of accounting and invoicing procedures.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field or equivalent relevant experience.
• 5+ years of experience in accounting, invoicing, accounts payable/receivable, or related financial administration.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to organize and manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information appropriately.
• Strong problem-solving and follow-through skills.

Preferred Qualifications

• Experience supporting government contracts, grants, cooperative agreements, OTAs, or other federally funded programs.
• Experience with Deltek Costpoint or another ERP/accounting system.
• Experience with project-based accounting and invoicing.
• Familiarity with federal financial documentation and compliance requirements.
• Experience with the electronic invoicing and payment processes through the Wide Area Workflow (WAWF) system.

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT

MTEC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, veteran status, or pregnancy, or any other characteristic protected by law. Our policy of equal employment opportunity applies to all aspects of employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are committed to fostering a fair and merit-based workplace where every employee feels valued and respected. Military veterans and active-duty National Guard or Reserve members are strongly encouraged to apply.

• MTEC offers competitive benefits, retirement plan and paid time off.