Invoice Processing Manager

Shared Apartment Services; Chicago (IL); On-site; USD 73,133 - 95,000; Full time

Job summary

Shared Apartment Services is seeking an Invoice Processing Manager based in Chicago, IL, responsible for supervising the invoice processing team. The role ensures accurate processing of invoices and effective communication with vendors to resolve discrepancies.

The ideal candidate will have a Bachelor's degree in Finance or Accounting with practical experience in invoice processing and Salesforce.

This full-time position offers a competitive salary ranging from $73,133 to $95,000 annually.

Qualifications

• Bachelor’s degree or equivalent in Finance, Accounting, or a related field.
• 6 months related accounting experience.
• Experience with Salesforce for Purchase Orders and Invoices.

Responsibilities

• Supervise daily activities of the invoice processing team.
• Ensure timely and accurate processing of invoices.
• Liaise with vendors to resolve discrepancies.

Skills

Invoice processing

Vendor communication

Team supervision

Salesforce

Accounting principles

Education

Bachelor's degree in Finance, Accounting, or related field

Tools

Salesforce

Job description

Invoice Processing Manager

Responsibilities

• Supervise and guide the daily activities of the invoice processing team to ensure timely and accurate processing of invoices.
• Assist in onboarding and training of new team members.
• Ensure that all invoices are matched to purchase orders and entered accurately into the Salesforce system.
• Monitor the reconciliation of processed invoices by matching them with vendor statements ensuring completeness and accuracy.
• Liaise with vendors to resolve any discrepancies, including missing invoices or payment issues.
• Coordinate with the Accounts Payable department to schedule and facilitate timely vendor payments.
• Collaborate with the Accounts Payable Manager to identify areas for improvement in invoice processing and implement standardized procedures.
• Assist in maintaining accurate account ledgers by verifying transactions and ensuring that credits are correctly recorded.
• Work closely with maintenance supervisors to ensure timely creation and processing of Purchase Orders.
• Engage in cross-departmental initiatives to improve workflow and productivity.
• Supervise 2 Accounts Payable Associates.

Minimum Requirements

• Bachelor’s degree or equivalent in Finance, Accounting, or a related field and 6 months related accounting experience.
• Inputting Purchase Orders and Invoices for monthly recurring services in Salesforce.
• Following up with Maintenance Managers to create Purchase Orders for invoices received.
• Processing invoices and liaising with vendors to request invoices for Approved Purchase Orders.
• Contacting new vendors to provide needed documents for onboarding and set-up in Salesforce.
• Logging into supply vendors’ web portals to reconcile accounts and download invoices to process to keep accounts current.

Salary: $73,133 to $95,000/year. Full-time, position located in Chicago, IL. Employer will accept experience gained concurrently. Candidates must pass a drug test before beginning employment.