Invoice Escalations Analyst I AP Reconciliation

Amerit Fleet Solutions; United States; Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Full benefits within 30 days

Medical, dental, vision, prescription

401(k) match program

Paid vacation, holidays, sick time

Career and learning development with a

Employee referral program, up to $1,0

Job summary

Amerit Fleet Solutions in the United States is seeking a detail-driven, finance-minded Vendor Invoice Escalations Analyst I to own escalated invoice exceptions and vendor-facing resolutions across our mobile, on-site, and ERS vendor network. This role sits above the offshore AP operations team, applying judgment to complex cases and coaching on recurring errors.

Ideal candidates have a real accounting or finance foundation and can explain why invoices reconcile or not, not just process data.

Qualifications

• Real accounting or finance foundation required, not just invoice processing.
• Experience resolving escalated or disputed invoice, PO, or credit card discrepancies.
• Experience with offshore/outsourced teams is a plus.
• Comfortable using Excel and ERP/AP systems.

Responsibilities

• Escalation & Exception Ownership: Take ownership of invoice exceptions escalated beyond offshore first-line resolution, applying accounting judgment to determine root cause and correct resolution.
• Vendor & AP Communication: Serve as direct point of contact with vendors on disputed or escalated invoice discrepancies and with Accounts Payable on payment timing and exceptions.
• Offshore Quality Oversight: Spot-check invoice and PO exception resolutions, identify recurring error patterns, and coach to improve first-line accuracy.
• Credit Card Transaction Review: Review credit card transactions against supporting documentation, flag unsupported or inaccurate charges.
• Invoice Review & Reconciliation: Match vendor invoices against purchase orders, dispatch records, and contracted labor rates for escalated cases.
• No PO/No Pay Compliance: Apply no-PO/no-pay standards and flag where escalation thresholds aren't working.
• Data Analysis & Reporting: Monitor invoice aging and exception volume/type by vendor and by offshore vs escalated resolution; compile trend reports.
• Process Documentation & Improvement: Refine escalation criteria and exception standards; recommend process changes.

Skills

Accounting fundamentals

Financial judgement

Vendor communication

Data analysis

Cross-functional collaboration

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Excel

ERP systems

AP software

Outlook

Job description

Amerit Fleet Solutions in the United States is seeking a detail-driven, finance-minded Vendor Invoice Escalations Analyst I to own escalated invoice exceptions and vendor-facing resolutions across our mobile, on-site, and ERS vendor network. This role sits above the offshore AP operations team, applying judgment to complex cases and coaching on recurring errors.

Ideal candidates have a real accounting or finance foundation and can explain why invoices reconcile or not, not just process data.