Investor Relations & Operations Associate

First Financial Capital, LLC.; West Hollywood (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Annual bonus potential

Direct exposure to ownership

Job summary

First Financial Capital, LLC. in West Hollywood, CA seeks an Investor Relations & Operations Associate to work directly with ownership and external partners.

This full-time role centers on banking, lending, investor matters, and keeping transactions, accounting, and administrative work moving smoothly across our portfolio. You will coordinate loan origination and closings, liaise with banking partners, and prepare investor reports.

Qualifications

• 3–5+ years in a family office, private wealth, real estate, or financial services support role.
• Strong written and verbal communication; discreet handling of sensitive information.
• Proficiency in Microsoft Office and Excel; familiarity with QuickBooks is a plus.

Responsibilities

• Coordinate loan originations, closings, and payoffs with lenders and escrow partners.
• Serve as primary liaison with banking partners for wires, account maintenance, and document requests.
• Track distributions and investor reporting; manage investor communications and scheduling.
• Coordinate with accounting and CPAs on tax return requests and deadlines.
• Support ownership with administrative, transactional, and correspondence tasks.
• Oversee charitable giving and grant requests for the family foundation.

Skills

MS Office

Excel

QuickBooks Mac

QuickBooks Desktop

Communication

Organization

Job description

First Financial Capital is a private family office based in West Hollywood, CA, managing investments, real estate and operating entities. Our small team handles everything from loan originations and property closings to banking relationships, tax coordination, and philanthropic giving, working closely with ownership on a wide range of financial and transactional matters.

Role Summary

We're hiring an Investor Relations & Operations Associate to join our team as a peer to our current associate, sharing a broad and hands-on workload. You'll work directly with ownership and outside partners as a key point of contact for banking, lending, and investor matters, while helping keep our transactions, accounting, and administrative work moving smoothly across our portfolio of entities. This is a full-time position based in our West Hollywood, CA office.

Key Responsibilities

• Coordinate loan originations, real estate closings, and payoffs across our portfolio of entities, working directly with lenders, escrow and title companies, and outside counsel
• Serve as primary liaison with our banking partners, including wire transfers, account maintenance, and tax and financial document requests
• Handle accounting matters related to investors, including tracking distributions, contributions, and preparing investor-facing reports
• Serve as the primary point of contact for investors, fielding questions and coordinating communications on their behalf
• Coordinate with our accounting team and outside CPAs on tax return requests and filing deadlines across entities
• Administer charitable giving and grant requests for the family's philanthropic foundation
• Provide general administrative, transactional, and correspondence support to ownership and the broader team

Qualifications

• 3-5+ years of experience in a family office, private wealth, real estate, or financial services support role
• Comfortable managing multiple concurrent transactions and closings with strong attention to detail
• Strong written and verbal communication skills; professional and discreet when handling sensitive financial and personal information
• Experience with bank wires, loan documentation, or investor reporting is a plus
• Highly organized and proactive, able to work independently in a small-team environment
• Proficient in Microsoft Office and Excel; QuickBooks for Mac and Desktop

What We Offer

• Competitive compensation: $35/hour, plus the possibility of earning an annual bonus
• Benefits package includes comprehensive health benefits and paid vacation
• Direct exposure to ownership and high-level financial, real estate, and investment transactions
• A collaborative, close-knit team environment