Investor-Facing Administrative & Research Coordinator

Glocap Search; New York (NY); Vor Ort; USD 85.000 - 105.000; Vollzeit

Zusammenfassung

Investment Firm in New York, NY seeks an Administrative Receptionist / Research Team Assistant to manage heavy calendars, coordinate calls and travel, and greet investors in a fast-paced environment. The role offers daily office presence, exposure to senior leadership, and opportunities to grow into investor relations or research-support duties.

The position requires a Bachelor's degree and 3–5 years of relevant experience.

Qualifikationen

• Bachelor's degree required; 3–5 years of relevant administrative experience in finance, legal, or professional services.
• Professional, welcoming demeanor representing the firm to investors and senior executives.
• Strong organizational skills and ability to manage multiple priorities under deadlines.
• Proficiency with Microsoft Outlook, Excel, PowerPoint; quick learner of firm-specific tools.
• Discretion with confidential information and proactive attitude.

Aufgaben

• Greet employees, visitors, and investors warmly; manage check-in and visitor registration.
• Provide refreshments during meetings and anticipate hosting needs.
• Liaise with building management for deliveries, access, vendor visits, and maintenance.
• Maintain a polished, welcoming reception area.
• Manage complex, high-volume calendars for multiple team members.
• Resolve scheduling conflicts and prioritize requests by business importance.
• Schedule internal and external calls or meetings across time zones.
• Book and manage domestic and occasional international travel; flights, hotels, ground transport.
• Prepare itineraries and adjust plans for last-minute changes.
• Process travel expenses and reconcile invoices.
• Maintain office supply and pantry inventory; place orders.
• Organize team lunches, dinners, events from venue to catering.
• Assist with meeting logistics including room setup and materials.
• Support ad hoc projects and cross-team coordination.

Kenntnisse

Calendar management

Office coordination

Investor relations support

Communication

Ausbildung

Bachelor's degree

Tools

Microsoft Outlook

Excel

PowerPoint

Verity RMS

Trello

DocuSign

Jobbeschreibung

Investment Firm in New York, NY seeks an Administrative Receptionist / Research Team Assistant to manage heavy calendars, coordinate calls and travel, and greet investors in a fast-paced environment. The role offers daily office presence, exposure to senior leadership, and opportunities to grow into investor relations or research-support duties.

The position requires a Bachelor's degree and 3–5 years of relevant experience.