Investments HR Project Management Lead

Spectraforce Technologies, Inc.; Holtsville (NY); Hybrid; USD 110,000 - 160,000; Full time

Job summary

Spectraforce Technologies, Inc. in NYC is seeking an experienced HR Project Management Lead to drive cross-functional workstreams across Total Rewards, Change Management, and HRIS initiatives.

The role acts as a structured execution partner, coordinating governance, milestones, and analytics to ensure timely delivery of the 2027 HRIS cutover and related programs. A hands-on leader who blends strategy with delivery is ideal.

Qualifications

• 3–5+ years of project/program management or related coordination experience.
• Strong Excel skills, including VLOOKUP and pivot tables.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate HR workstreams with leaders, plan, schedule, and monitor activities.
• Maintain project documentation, status reports, timelines, risk logs, and dashboards.
• Support governance routines including steering committees and checkpoints.
• Coordinate compensation and benefits initiatives; liaise with HRIS, vendors, and tech teams.
• Assist analytics, documentation, design sessions, and stakeholder communications.
• Track MacKay Shields HRIS cutover activities; gather requirements and prepare key documentation.
• Act as connector among HR, HRIS, technology, and business stakeholders.
• Support testing, data readiness, and issue tracking.
• Translate leadership directives into actionable workplans and status updates.
• Identify risks, dependencies, and opportunities for optimization.
• Maintain momentum and remove blockers.
• Prepare agendas, summaries, and presentation materials for communications.
• Support escalation processes and provide timely information.
• Build trust-based partnerships across HR, Finance, Technology, and business units.

Skills

Project management

Excel

Stakeholder management

Change management

Job description

Job Title: Investments HR Project Management Lead - Total Rewards, Change Management & HR Workstreams

Location: NYC Home Office Hybrid (TWR)

Duration: 9 months (potential extension)

Must-Have Skills / Experience

• Project Management Experience (3-5 years):: build and manage project plans, build and manage status reports, lead project status meetings and other relevant project meetings, build and manage project trackers, manage project stakeholders and address/resolve issues that inhibit progress, identify risks and issues early and collaborate with workstream leads to mitigate and/or resolve them


• Excel Proficiency: Strong working knowledge of Excel; experience with VLOOKUP and pivot tables is preferred.


• Adaptability in Fast-Paced Environments: Proven ability to manage multiple priorities and meet tight deadlines effectively.

About the Role

We are seeking an experiencedHR Project Management Lead to support high-visibility workstreams across Compensation, Benefits, Change Management, and the broader HR organization.

This role will act as a structured execution partner, helping drive project coordination, governance, and cross-functional alignment— especially in support of the 2027 HRIS cutover of MacKay Shields into client.

The ideal candidate blends strategic insight with hands‑on delivery excellence, operating as an integrator and facilitator who elevates team performance and ensures project success.

Key Responsibilities

Program Coordination & Governance

• Partner with HR leaders to plan, schedule, and monitor activities across key HR workstreams.


• Maintain project documentation, status reports, timelines, risk logs, and dashboards.


• Support governance routines including steering committees, working sessions, and checkpoints.

Total Rewards Workstream Support

• Provide day-to-day coordination for Compensation and Benefits initiatives.


• Support benefit plan implementation, including coordination with HRIS, vendors (Alight, Empower), communications, and technology teams.


• Assist with analytics, documentation, design sessions, and stakeholder communications.

Change Management Support

• Help build and execute change management deliverables such as stakeholder assessments, communications plans, training coordination, and readiness indicators.


• Collaborate with Change Management lead on tracking adoption and aligning with Communications and business partners.

HR Transformation & HRIS Cutover Support

• Track activities related to the MacKay Shields HRIS cutover: scheduling workshops, gathering requirements, and preparing key documentation.


• Act as a connector between HR, HRIS, technology, and business stakeholders.


• Support testing, data readiness, and issue tracking.

Strategic & Operational Execution

• Translate leadership directives into actionable workplans and status updates.


• Identify risks, dependencies, and opportunities for optimization.


• Step in hands‑on to maintain project momentum and remove blockers.

Stakeholder Engagement & Communication

• Prepare agendas, summaries, and presentation materials that facilitate coordinated communication.


• Support escalation processes and ensure decision‑makers have timely information.


• Build strong trust‑based partnerships across HR, Finance, Technology, and business units.

Must-Have Skills & Experience

• 3-5+ years of project/program management or related coordination experience.


• Proven experience with status reporting, workplans, and project trackers.


• Strong Excel skills (including VLOOKUP and pivot tables preferred).


• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting Total Rewards programs, HRIS implementations, or large HR initiatives.


• Familiarity with change management practices (e.g., PROSCI, ADKAR).


• Exceptional organizational skills with strong attention to detail.


• Excellent communication, relationship‑building, and stakeholder management skills.


• Comfortable balancing strategic support with hands‑on execution.

We are looking for someone who is:

• Collaborative Partner: Builds alignment with a service mindset.


• Operational Backbone: Brings structure and disciplined follow‑through.


• People‑Centered Communicator: Communicates clearly and empathetically.


• Execution‑Focused: Drives progress with persistence and solutions orientation.


• Forward‑Looking Supporter: Anticipates needs and supports informed decision‑making.

Interview Process:

• 2-3 rounds of panel interviews


• First round on Microsoft Teams

Team Structure & Culture:

• Close collaboration with a team of ~10 professionals


• Strong emphasis on team player mindset, adaptability, and approachability

Soft Skills:

• Team‑oriented, receptive to feedback, and eager to learn


• Excellent time management and deadline focus