Hybrid Executive Assistant role supporting 3 Capital Market Execs - Midtown

BCL Search; New York (NY); Hybrid; USD 120.000 - 130.000; Vollzeit

Zusammenfassung

BCL Search is seeking an experienced Executive Assistant to support three Capital Markets executives in Midtown Manhattan. You will manage complex calendars across time zones, coordinate travel, and prepare meeting materials while maintaining confidentiality and a strong work ethic.

The role requires 5+ years of administrative support at senior levels, superb communication, and the ability to multitask in a fast-paced environment.

Qualifikationen

• 5+ years of experience as an Administrative Assistant supporting multiple executives/senior team members.
• Superior communication skills and integrity; experience working directly with Partners and portfolio/prospect companies.
• Strong time management; able to multitask and meet deadlines in a high-pressure environment.
• Positive attitude and team player; adaptable to change.
• Outlook proficiency is a must; Salesforce experience is a plus.

Aufgaben

• Provide comprehensive administrative support to 3 executives.
• Gatekeeping; prioritize and route meeting/call requests across time zones.
• Manage executives' calendars with detailed planning across time zones.
• Coordinate frequent international and domestic travel.
• Liaise between Departments and Teams; maintain Salesforce contacts/deliverables.
• Process complex monthly expense reports; assist with client events/dinners.

Kenntnisse

Administrative support

Calendar management

Travel planning

Outlook

Tools

Salesforce

Jobbeschreibung

Hybrid Executive Assistant role supporting 3 Capital Market Execs -- Midtown

• New York, New York

Our client, a privately-held investment firm in lower Midtown is looking for an Executive Assistant to provide support to 3 executives within their Capital Markets team. This person should be well versed in scheduling meetings across various time zones, planning travel and helping with meeting prep and CRM updates. Confidentiality, ability to multitask and a strong work ethic are imperative to succeed in this role.

RESPONSIBILITIES

• Provide comprehensive administrative support to 3 executives
• Conduct advanced gatekeeping; independently prioritize and track meeting/call requests and reroute as necessary
• Manage constantly changing executives calendar, including detailed planning of meetings, conference calls and personal matters across multiple time zones
• Coordinate frequent international and domestic travel
• Liaise between other Departments and Teams
• Process complex monthly expense reports
• Update and maintain contacts and deliverables in Salesforce
• Help coordinate client events/dinners including
• Work on specific team projects as needed

QUALIFICATIONS

• 5+ years of experience as an AdministrativeAssistant supporting multiple executives and/or senior team members
• Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work directly with Partners and portfolio/prospect companies
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
• Positive attitude, no task too big or too small
• Desire and capability to work as a team player
• Highly motivated, self-driven, solution and detail-oriented
• Able to work well in an ever-changing environment
• Outlook proficiency is a must
• Experience with Salesforce is a plus

HOURS

9am-6pm w/flexibility to be reachable after hours

SALARY

$120-130K base + Bonus + Excellent benefits/perks! 4 days/week in office

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