Investment Team Executive Assistant — Calendar & Travel Pro

Mission Staffing; Menlo Park (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

Mission Staffing is assisting an International Investment Bank in Menlo Park, CA, in identifying an Executive Assistant to support an investment team. The role includes coordinating meetings, screening calls, arranging travel, and handling light accounting like expense reporting.

The ideal candidate will have at least five years of experience supporting investment teams in financial services and possess exceptional communication and calendar-management skills to thrive in a fast-paced

Qualifications

• 5+ years experience as an assistant for an investment team in financial services.
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Managing an investment team's calendars, booking travel arrangements, and maintaining travel itinerary
• Screening and directing incoming phone calls
• Coordinating and managing internal meetings
• Assisting with expense filing, management, and reimbursement

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Time management

Analytical thinking

Job description

Mission Staffing is assisting an International Investment Bank in Menlo Park, CA, in identifying an Executive Assistant to support an investment team. The role includes coordinating meetings, screening calls, arranging travel, and handling light accounting like expense reporting.

The ideal candidate will have at least five years of experience supporting investment teams in financial services and possess exceptional communication and calendar-management skills to thrive in a fast-paced