Executive Assistant

Mission Staffing; Menlo Park (CA); Presencial; USD 85.000 - 125.000; Jornada completa

Descripción de la vacante

Mission Staffing is assisting an International Investment Bank in Menlo Park, CA, in identifying an Executive Assistant to support an investment team. The role includes coordinating meetings, screening calls, arranging travel, and handling light accounting like expense reporting.

The ideal candidate will have at least five years of experience supporting investment teams in financial services and possess exceptional communication and calendar-management skills to thrive in a fast-paced

Formación

• 5+ years experience as an assistant for an investment team in financial services.
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsabilidades

• Managing an investment team's calendars, booking travel arrangements, and maintaining travel itinerary
• Screening and directing incoming phone calls
• Coordinating and managing internal meetings
• Assisting with expense filing, management, and reimbursement

Conocimientos

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Time management

Analytical thinking

Descripción del empleo

Our client, a large international investment bank in Menlo Park, CA, is looking for an Executive Assistant to support one of the bank's investment teams. Responsibilities include coordinating internal and external business meetings, screening incoming phone calls, booking travel arrangements, and handling light accounting work such as filing and reporting expenses. The ideal candidate will come with at least five years' experience as an Assistant for an investment team at a financial services firm, exceptional communication and time management skills, and the ability to manage a rapidly changing schedule.

Responsibilities Include:

• Managing an investment team's calendars, booking travel arrangements, and maintaining travel itinerary
• Screening and directing incoming phone calls
• Coordinating and managing internal meetings
• Assisting with expense filing, management, and reimbursement

Requirements:

• 5+ years' experience as an Assistant for a team of executive professionals, preferably within financial services
• Exceptional written and verbal communication skills
• Resourceful, analytical, and critical thinking skills