Investment Relations Admin Assistant (Part-Time)

The Salvation Army USA Eastern Territory; West Nyack (NY); On-site; USD 28,000 - 44,000; Part time

Job summary

The Salvation Army USA Eastern Territory is seeking an Administrative Assistant, Investments to support the Director of Investor Relations at the Eastern Territorial Headquarters in West Nyack, NY. This part-time role focuses on day-to-day operations, calendar management, and confidential communications with fund managers and financial partners.

You will coordinate reports, prepare meeting materials, and assist with investment data submissions while collaborating with Finance, Legal, and

Qualifications

• Three years of administrative assistant or office support experience, preferably in investments or finance.
• Associate's degree or equivalent work experience required; bachelor’s degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic bookkeeping.
• Strong oral and written communication skills.
• Keen attention to detail while multi-tasking and meeting deadlines.

Responsibilities

• Represents Investor Relations professionally and maintains confidentiality.
• Support the Director of Investor Relations with day-to-day operations.
• Handle communications with internal and external partners with discretion.
• Maintain department and Director calendars, including report submission dates.
• Maintain accurate files, both hard copies and electronic.
• Process and submit expenses through the Smart Data system.
• Prepare materials for the Territorial Investment Committee, invite attendees, and take minutes.
• Collaborate with Finance, Legal, and Business Administration teams.
• Provide reports to internal and external stakeholders as guided.
• Assist with monthly/quarterly/annual investment reports and submissions.
• Assist in preparing the Annual Stewardship Report.
• Coordinate meetings as requested by the Director of Investor Relations.
• Assist with PowerPoint presentations and minute revisions.

Skills

Administrative experience

Microsoft Office

PowerPoint

Education

Associate's degree

Bachelor's degree preferred

Job description

The Salvation Army USA Eastern Territory is seeking an Administrative Assistant, Investments to support the Director of Investor Relations at the Eastern Territorial Headquarters in West Nyack, NY. This part-time role focuses on day-to-day operations, calendar management, and confidential communications with fund managers and financial partners.

You will coordinate reports, prepare meeting materials, and assist with investment data submissions while collaborating with Finance, Legal, and