Administrative Assistant, Investments

The Salvation Army; West Nyack (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

The Salvation Army USA Eastern Territory is seeking a part-time Administrative Assistant, Investments for its West Nyack, NY headquarters. You will support the Director of Investor Relations, manage calendars, prepare quarterly reports, and communicate with fund managers, banks, and the investment committee.

Ideal candidates have at least three years of administrative experience, an associate degree or equivalent, and strong MS Office skills.

Qualifications

• Three years of administrative assistant or office support experience, preferably in investments/finance.
• Associate's degree or equivalent; bachelor’s degree preferred.
• Proficient in Microsoft Office; familiarity with basic bookkeeping.
• Strong oral and written communication; keen attention to detail.
• Genuine alignment with The Salvation Army's mission; high integrity.

Responsibilities

• Represent Investor Relations professionally and positively.
• Support the Director of Investor Relations with day-to-day operations.
• Handle confidential communications under guidance of the Director.
• Maintain calendars for the department and the Director; track report dates.
• Keep accurate hard and electronic files; organize records.
• Process and submit expenses through the Smart Data system.
• Prepare quarterly meeting materials; attend and minute meetings.
• Coordinate with Finance, Legal, and Secretary for Business Administration.
• Provide reports/info to internal departments and external partners.
• Assist with gathering information and submitting reports to banks and fund managers.
• Assist with subscription agreements and annual Stewardship Report.
• Organize meetings; assist with PowerPoints and minute revisions.
• Other duties as assigned.

Skills

Three years of admin experience

Strong communication skills

Detail-oriented

Team collaboration

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Overview

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

The Administrative Assistant, Investments provides direct support to the Director of Investor Relations, including but not limited to, the day-to-day operation and handling correspondence with fund managers, banks, the investment fund manager/consultant group, the debt management company and the members of the Territorial Investment Committee.

This is a part-time position based on a 4 day, 28-hour work week at our EasternTerritorial Headquarters in West Nyack, NY.

Responsibilities

• Serves as a positive and professional representative of Investor Relations and The Salvation Army.
• Support the Director of Investor Relations with the day-to-day operation.
• Handle all communications with strict confidentiality and under the guidance of the Director of Investor Relations.
• Maintain an up-to-date calendar for the department and the Director of Investor Relations. The department calendar should include submission dates for various reports.
• Maintain accurate and complete files, hard copies and electronic files.
• Reconcile, process and submit all expenses through the Smart Data system for the Director of Investor Relations.
• Territorial Investment Committee: Prepare quarterly meeting materials, send meeting invitations, attend, and prepare meeting minutes.
• Collaborate productively with the Secretary for Business Administration, the Finance department, and the Legal department.
• Upon the guidance of the Director of Investor Relations, provide reports and information to internal departments, and external partners such as financial institutions, the fund manager/consultant group and the debt management company.
• Assist with the gathering of information, preparation and submission of reports on a regular basis (monthly, quarterly, and/or annual) for the Territory's investment fund manager/consultant group, debt management company, and/or financial institutions (Bank of America, JPM Chase, US Bank and TD Bank).
• In conjunction with the Director of Investor Relations and the Territory’s investment fund manager/consultant group, complete the execution of new subscription agreements.
• Assist with the preparation of the Annual Stewardship Report to be released annually in May.
• Organize and coordinate meetings upon request by the Director of Investor Relations.
• Assists the Secretary for Business Administration with PowerPoint presentations, Minute revisions and special projects as requested.
• Other Duties as assigned.

Qualifications

• Genuine alignment with the mission of The Salvation Army.
• High integrity and professionalism with the ability to manage sensitive, confidential information.
• Three years of administrative assistant or office support experience required; preferably in the field of investments or finance.
• Associate's degree or equivalent work experience required; bachelor’s degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with basic bookkeeping.
• Strong oral and written communication skills.
• Keen attention to detail while multi-tasking and ensuring deadlines are met.

What We Offer

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.