Investment Operations Director

Segrera Associates; Miami (FL); On-site; USD 120,000 - 180,000; Full time

Job summary

Segrera Associates in Miami seeks an Investment Operations Manager to oversee day-to-day operational and financial activities of a diversified investment portfolio.

This role will manage investment transactions, monitor portfolio activity, and coordinate with external partners, ensuring accuracy and integrity of investment reporting in a fast-paced, confidential setting.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or related field.
• 5–10+ years of experience in investment operations, fund accounting, or family office environments.
• Strong understanding of alternative investments including private equity, private credit, hedge funds, and real estate.
• Experience managing capital calls, distributions, reconciliations, and portfolio reporting.
• Advanced Excel and experience with investment reporting or PMS.

Responsibilities

• Oversee daily investment operations across a diversified portfolio.
• Manage capital calls, distributions, and related cash movements.
• Monitor investment activity, cash balances, liquidity, and commitments.
• Maintain investment records, valuations, and transaction histories.
• Coordinate with external investment managers, custodians, and fund administrators.
• Review statements and support documentation for accuracy and completeness.
• Prepare consolidated investment reporting, portfolio performance summaries, and dashboards.
• Track commitments, unfunded obligations, distributions, and gains.
• Work with accounting and tax teams to ensure proper recording across entities.
• Assist onboarding, subscription docs, and wire instructions.
• Identify process improvements, reporting enhancements, and internal controls.
• Support senior leadership with ad hoc analysis and reporting.

Skills

Advanced Excel

Analytical skills

Prioritization

Communication

Discretion

Education

Bachelor's degree in Finance, Accounting, Economics, or related field

Tools

Investment reporting systems

Portfolio management systems

Job description

We are representing a sophisticated, privately held family office in Miami seeking an Investment Operations Manager to oversee the day-to-day operational and financial activities of a diversified investment portfolio.

This individual will play a key role in managing investment transactions, monitoring portfolio activity, coordinating with external investment partners, and ensuring the accuracy and integrity of investment reporting. The ideal candidate will bring a strong understanding of alternative investments, exceptional organizational skills, and the ability to operate independently in a fast-paced, highly confidential environment.

Key Responsibilities

• Oversee daily investment operations across a diversified portfolio, including private equity, venture capital, hedge funds, real estate, and other alternative investments.
• Manage capital calls, distributions, investment funding requests, and related cash movements.
• Monitor investment activity, cash balances, liquidity requirements, and upcoming financial commitments.
• Maintain accurate investment records, including ownership structures, capital accounts, investment valuations, and transaction histories.
• Coordinate with external investment managers, custodians, fund administrators, banking partners, and other service providers.
• Review investment statements, capital account reports, and supporting documentation to ensure accuracy and completeness.
• Prepare and maintain consolidated investment reporting, portfolio performance summaries, and management dashboards.
• Track investment commitments, unfunded obligations, distributions, and realized and unrealized gains.
• Partner with accounting and tax professionals to ensure investment activity is properly recorded and reported across multiple legal entities.
• Assist with investment onboarding, subscription documents, wire instructions, and transaction execution.
• Identify opportunities to improve operational processes, reporting capabilities, and internal controls.
• Support senior leadership with special projects, investment analysis, and ad hoc reporting requests.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or a related field.
• 5–10+ years of experience in investment operations, fund accounting, investment management, or family office environments.
• Strong understanding of alternative investments, including private equity, private credit, hedge funds, and real estate.
• Experience managing capital calls, distributions, investment reconciliations, and portfolio reporting.
• Familiarity with complex investment structures, partnerships, and multiple legal entities.
• Advanced Excel skills and experience working with investment reporting or portfolio management systems.
• Strong analytical skills with exceptional attention to detail.
• Ability to manage competing priorities, work independently, and communicate effectively with internal and external stakeholders.
• High degree of professionalism, discretion, and confidentiality.