Investment Operations Associate

Regal Executive Search; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Regal Executive Search is seeking an Investment Operations Associate in San Francisco to support daily trade data transmission, settlement coordination and portfolio reconciliation. You will work with traders, custodians, sub‑administrators and analytics teams to ensure accurate data and timely reporting.

The role involves reviewing corporate actions, setting up new securities, and contributing to performance metrics, risk statistics and audits.

Qualifications

• 2+ years in middle office, investment operations, fund accounting or fund administration.
• Strong knowledge of equity, international and fixed income assets and settlements.
• Proficient in Excel and data analysis with finance systems experience.
• Experience with financial reporting, performance attribution, and analytics helpful.
• Ability to manage deadlines and collaborate across teams.

Responsibilities

• Perform daily investment operations, transmitting trade data to custodians and sub‑administrators.
• Collaborate with brokers and custodians to resolve settlement issues promptly.
• Review corporate actions for mutual funds and separate accounts.
• Set up new securities and monitor trades through settlement timelines.
• Produce portfolio and trade reconciliations and related internal/external reports.
• Support performance, attribution, risk statistics and portfolio characteristics data.
• Assist with fund regulatory filings and related projects.
• Support onboarding of new separate accounts and product launches.

Skills

Investment operations

Trade settlements

Portfolio reconciliation

Financial reporting

Analytical skills

Excel

Cross-functional

Education

Bachelor’s degree in business, accounting or finance

Tools

Charles River

FactSet

Bloomberg

Job description

Position Summary

The Investment Operations Associate plays an integral role in the daily operations supporting the company portfolio strategies. Core responsibilities span the investment operations function, including trade and settlement support, portfolio reconciliation, performance reporting, and participation in fund operations projects. The Associate serves as a key point of coordination across the investment operations team, working closely with traders, custodian banks, sub-administrators, and colleagues across departments to ensure data accuracy, timely issue resolution, and the successful completion of recurring deliverables. Responsibilities vary across the operational calendar, ranging from portfolio reconciliation and corporate action review to involvement in new account launches, shareholder reporting cycles, and annual audits. The role offers meaningful ownership and the opportunity to develop deep operational expertise, making it well suited to a detail-oriented professional who is motivated by problem-solving and the tangible impact of high-quality work.

Essential Duties and Responsibilities

To perform this job successfully, a person must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions. Performing daily Investment Operations functions including accurately transmitting trade data instructions to custodian banks and sub administrators, working in collaboration with brokers and custodian banks to help resolve settlement issues, reviewing corporate actions for mutual fund and separately managed account portfolios, setting up new securities and monitoring trades through settlement. Producing both routine and ad hoc portfolio and trade reconciliations and reporting for internal and external consumption and assisting with the review of strategy data prepared by other teams. Compiling and preparing performance, attribution, risk statistics and portfolio characteristics data, contributing to analysis. Supporting day to day communication with service providers and sub administrators. Participating in recurring calls and system upgrade testing. Collaborate with Manager to prepare fund regulatory filings and related projects. Working with a multi-department team to support the onboarding of new separate accounts and launch products. Attending meetings, preparing paperwork, providing necessary data, and helping confirm functionality with external parties. Supporting internal and external audits as well as other ad hoc tasks and special projects.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to competently perform the job duties.

Experience, Skills, and Knowledge

2+ years of experience in middle office, investment operations, fund accounting, or fund administration preferred. Exceptional recent graduates with relevant internship experience in investment operations or financial services and a strong academic background in finance, accounting, or economics will also be considered. Knowledge of equity, international and fixed income assets, trade settlements, portfolio analytics, financial reporting and performance and attribution calculations. Strong analytical, organizational, written and communication skills. Familiarity with AI-assisted tools and a willingness to apply emerging technologies to automate or improve operational workflows Able to prioritize tasks and work under pressure when meeting daily deadlines. Highly organized, detail-oriented, flexible, reliable and proactive. Effective at working both as an individual and in a team oriented environment. Proficiency in Microsoft Office Suite, particularly Excel; comfort learning and working across multiple financial systems and data platforms. Aptitude and enthusiasm for learning new third-party software; prior exposure to systems such as Charles River, FactSet, or Bloomberg is welcome but not required.

Education

Bachelor’s Degree in business, accounting or finance.

Certificates and Licenses

None

Supervisory Responsibilities

None

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to sit, talk, or hear, and to use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, and move about the facility and occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Travel for this position is limited to potential annual conference attendance for service provider or accounting program software.

The above job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.