Investment Operations Associate

Northbound Executive Search; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Northbound Executive Search seeks a candidate in New York for an Investment Operations role in the middle office, focusing on onboarding and account management. The position requires 2-3 years of buy-side experience with strong operational and technical abilities and is onsite five days weekly, with a salary range of $100K-$120K.

The role covers end-to-end onboarding of bank, custody, and prime brokerage accounts, data maintenance, KYC/AML coordination, and documentation control.

Qualifications

• 2-5+ years of relevant experience in Investment Operations or related financial services.
• Bachelor’s degree required; Finance, Accounting, Business Administration, or related field preferred.
• Strong Excel and data-management capabilities.
• Excellent attention to detail and organization.
• Experience with KYC/AML processes preferred.
• Hands-on onboarding experience with bank/custody/prime brokers.

Responsibilities

• Own end-to-end onboarding, maintenance, and closure of accounts for fund entities, including documentation, approvals, status tracking, escalation, and downstream validation.
• Maintain reference data across systems, reconcile discrepancies, and support Treasury system enhancements.
• Coordinate KYC/AML documentation with banks, custodians, and prime brokers; track requirements and resolve blockers.
• Maintain account agreements and centralized records; support invoice oversight and audit readiness.

Skills

Excel skills

Data management

Attention to detail

Communication skills

Onboarding experience

Problem solving

Multitasking

Education

Bachelor's degree

Job description

We are currently seeking a candidate with 2-3yrs of experience preferably coming out of the buy-side with strong operations, account management, and technical abilities. This position will sit in the middle office and will likely convert the right individual in the new year. Paying ($100K-$120K). This position is onsite 5days per week.

• Own and coordinate end-to-end onboarding, maintenance, and closure of bank, custody, and prime brokerage accounts for fund entities, including documentation, approvals, status tracking, escalation, and downstream validation.
• Maintain accurate account and Treasury reference data across relevant systems, reconcile discrepancies, and support testing and implementation of Treasury system enhancements.
• Coordinate KYC/AML and entity-document requests with internal stakeholders and banks, custodians, and prime brokers. Proactively track outstanding requirements, resolve documentation issues, and escalate blockers that delay onboarding
• Maintain account agreements and centralized records and support Investment Operations invoice oversight while ensuring processes are documented, controlled, and auditable.

Required Qualifications

• 2-5+ years of relevant experience in Investment Operations, Treasury Operations, Fund Operations, Fund Accounting, financial-institution onboarding, or a related financial services role.
• Bachelor's degree required; Finance, Accounting, Business Administration, or a related field preferred.
• Strong Excel and data-management skills, including lookups, pivot tables, and experience working with structured operational data.
• High ownership and control mindset with exceptional attention to detail, organization, and follow-through; able to manage multiple concurrent onboarding requests and deadlines.
• Demonstrated ability to identify inefficient or manual processes and implement practical improvements.
• Strong written and verbal communication skills, with the ability to coordinate effectively across Investment Operations, Treasury, Legal/Compliance, fund teams, and external financial institutions.
• Adaptable and collaborative, with sound judgment and a proactive approach to escalating and resolving operational issues.
• Hands-on experience with bank, custody, prime brokerage, or similar institutional account onboarding.
• Experience within alternative asset management, particularly private credit or real estate, and an understanding of the related fund lifecycle.
• Experience coordinating KYC/AML documentation and legal-entity requirements with financial institutions.