Inventory & Operations Administrative Assistant

Dr Delphinium; Dallas (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Dr Delphinium is seeking a detail-oriented Administrative Assistant to support the Retail and Floral Buying team and the General Manager. The role emphasizes organization, inventory control, and cross-functional coordination to ensure accurate stock and timely communications.

You will manage daily administrative tasks, track inventory across locations, assist with vendor communications, prepare reports, and help with shipping, stocking, and workflow optimization.

Qualifications

• Strong background in inventory management.
• Confidential information handling with discretion.
• Experience with vendor relations and professional communication.
• Ability to track, report and manage inventory across locations.
• Excellent organizational skills and attention to detail.
• Proficient in Excel and Google Sheets; able to analyze data.

Responsibilities

• Assist buyers in gathering, preparing, and organizing products and materials.
• Track and report inventory levels across multiple locations.
• Coordinate inventory distribution to ensure accurate stock.
• Support vendor communications via phone and email.
• Maintain organized inventory records and systems.
• Assist with stocking, replenishment, and inventory organization.
• Collaborate across departments to support daily operations.
• Ensure continuity and quality in buying processes throughout the day.
• Coordinate and process carrier shipments and labels.
• Bridge communication between General Manager and internal departments.

Skills

Inventory management

Vendor relations

Communication

Organizational skills

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Job description

Dr Delphinium is seeking a detail-oriented Administrative Assistant to support the Retail and Floral Buying team and the General Manager. The role emphasizes organization, inventory control, and cross-functional coordination to ensure accurate stock and timely communications.

You will manage daily administrative tasks, track inventory across locations, assist with vendor communications, prepare reports, and help with shipping, stocking, and workflow optimization.