Inventory & Admin Coordinator - Operational Excellence

Dr Delphinium Designs + Events; Dallas (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Dr Delphinium Designs + Events is seeking a detail-oriented Administrative Assistant to support the Retail and Floral Buying team and General Manager. This role emphasizes organization, discretion, and cross-location coordination to maintain product flow and operational excellence.

The position involves helping buyers, tracking inventory, coordinating shipments, and ensuring continuity of buying processes while supporting day-to-day administrative tasks across departments.

Qualifications

• Strong background in inventory management.
• Ability to handle confidential information with discretion.
• Experience with vendor relations and professional communication.
• Ability to track, report, and manage inventory across multiple locations.
• Strong organizational skills with high attention to detail.
• Proficiency in Microsoft Office and Google Workspace, especially Excel/Sheets.
• Willingness to learn new software and navigate multiple systems.
• Excellent verbal communication and listening skills.

Responsibilities

• Assist buying team with gathering, preparing, and organizing products and materials.
• Track and report inventory levels across multiple locations.
• Coordinate distribution of inventory to meet stock allocation needs.
• Manage vendor communications via phone and email.
• Maintain organized inventory systems and records.
• Assist with stocking, replenishment, and inventory organization.
• Collaborate across departments to support daily operations.
• Support continuity and quality in buying processes throughout the day.
• Coordinate and process carrier shipments (FedEx, UPS) and resolve delivery issues.
• Serve as a communication bridge between the General Manager and internal teams.

Skills

Inventory management

Discretion and professionalism

Vendor relations

Data tracking and reporting

Organizational skills

Excel and formulas

Google Sheets/Workspace

Learning new software

Communication and teamwork

Physical lift requirement (40–50 lbs)

Tools

Microsoft Office

Microsoft Excel

Google Workspace

Google Sheets

Job description

Dr Delphinium Designs + Events is seeking a detail-oriented Administrative Assistant to support the Retail and Floral Buying team and General Manager. This role emphasizes organization, discretion, and cross-location coordination to maintain product flow and operational excellence.

The position involves helping buyers, tracking inventory, coordinating shipments, and ensuring continuity of buying processes while supporting day-to-day administrative tasks across departments.