Administrative Assistant: Inventory & Buying Support

Dr Delphinium Designs & Events - Dallas Florist; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Dr Delphinium Designs & Events - Dallas Florist seeks an Administrative Assistant to support the Retail and Floral Buying teams and the General Manager. The role focuses on inventory control, vendor communications, and cross-location coordination to ensure product availability and operational continuity.

The ideal candidate is highly organized, discreet, and proficient with Excel and Google Sheets, capable of handling confidential information and supporting day-to-day business needs across

Qualifications

• Experience with inventory management and record-keeping.
• Ability to handle confidential information with discretion and integrity.
• Proven vendor relations and professional communication.
• Strong organizational skills with attention to detail.
• Proficiency with Excel and Google Sheets for data analysis.
• Ability to manage multiple locations' inventories and reporting.
• Capable of lifting 40–50 lbs and performing light warehousing tasks.
• Passing pre-employment background check and drug test; tobacco-free workplace policy.

Responsibilities

• Assist retail and floral buyers in gathering and organizing products.
• Track and report inventory levels across locations.
• Coordinate distribution of inventory for accurate stock allocation.
• Handle vendor communications via phone and email.
• Maintain organized inventory systems and records.
• Support stocking, replenishment, and inventory organization.
• Coordinate and process carrier shipments (FedEx, UPS) including labels.
• Provide a communication bridge between the GM and internal departments.
• Ensure continuity and quality in buying processes throughout the day.
• Help manage office supplies and event-related purchases.

Skills

Inventory control

Communication skills

Discretion and professionalism

Team collaboration

Data entry and reporting

Physical stamina (lift 40-50 lbs)

Tools

Microsoft Excel

Google Sheets

Google Workspace

Job description

Dr Delphinium Designs & Events - Dallas Florist seeks an Administrative Assistant to support the Retail and Floral Buying teams and the General Manager. The role focuses on inventory control, vendor communications, and cross-location coordination to ensure product availability and operational continuity.

The ideal candidate is highly organized, discreet, and proficient with Excel and Google Sheets, capable of handling confidential information and supporting day-to-day business needs across