Inventory Manager - Olathe, KS

CraneWorks; Olathe (KS); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

PTO

401(k)

Job summary

CraneWorks is seeking an Inventory Manager in Olathe, KS to coordinate and maintain accurate equipment inventory across Karmak and Airtable. You will support purchasing, freight, and audits, while ensuring timely and precise inventory records and cost reconciliation across departments.

You'll collaborate with Sales, Service, Accounting, vendors, and product leadership to optimize inventory flow, review invoices, and maintain documentation.

Qualifications

• Strong knowledge of inventory control, purchasing, invoicing, freight coordination, and transaction documentation.
• Ability to maintain accurate records across multiple systems and reconcile discrepancies in costs, purchase orders, invoices, and equipment data.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and high-volume administrative activity.
• Proficiency with Microsoft Excel and reporting tools; ability to analyze inventory reports and identify variances requiring follow-up.

Responsibilities

• Maintain accurate equipment records in Karmak and Airtable, including unit setup, VINs, serial numbers, costs, delivery dates, status changes, and other required updates.
• Create and maintain purchase orders and local purchase orders (LPOs) for equipment, freight, parts, and other departmental needs; review open and voided purchase orders and make corrections as needed.
• Maintain complete electronic inventory files and upload supporting documentation, including purchase orders, invoices, freight documents, build sheets, photographs, and related records.
• Coordinate inbound and outbound freight for equipment, including preparation of bills of lading and related freight documentation.
• Track vendor delivery dates and follow up on outstanding or newly ordered inventory to support timely receipt and availability of equipment.

Skills

Inventory control

Purchasing

Invoicing

Freight coordination

Transaction documentation

Tools

Karmak

Airtable

Microsoft Excel

Job description

CraneWorks offers new employees the opportunity to enroll in health, dental, vision, disability, and life/AD&D benefits, in addition to taking advantage of our generous PTO and 401(k) packages. We strive to offer the best values to customers and employees.

Reports to: Vice President, Production & Engineering

Location: Olathe, KS

FLSA Status: Exempt

About Us: CraneWorks is an award-winning global provider of lifting solutions. Our commitment to customer service is unparalleled and we consistently strive to earn our customers’ loyalty and trust. Our fundamental values are safety, quality, integrity, reliability, and teamwork and our commitment to these values help steer our business operations. We are proud to be an Equal Employment Opportunity employer.

Job Summary: The Inventory Manager is responsible for coordinating and maintaining accurate equipment inventory records from order through sale or rental. This role manages inventory data across Karmak and Airtable, supports purchasing and freight activities, reconciles costs and documentation, assists with audits, and works closely with Sales, Service, Accounting, vendors, and product leadership to ensure inventory information and transactions are timely and accurate.

Key Responsibilities

• Maintain accurate equipment records in Karmak and Airtable, including unit setup, VINs, serial numbers, costs, delivery dates, status changes, and other required updates.
• Create and maintain purchase orders and local purchase orders (LPOs) for equipment, freight, parts, and other departmental needs; review open and voided purchase orders and make corrections as needed.
• Maintain complete electronic inventory files and upload supporting documentation, including purchase orders, invoices, freight documents, build sheets, photographs, and related records.
• Coordinate inbound and outbound freight for equipment, including preparation of bills of lading and related freight documentation.
• Track vendor delivery dates and follow up on outstanding or newly ordered inventory to support timely receipt and availability of equipment.
• Verify equipment invoices and supporting documentation, reconcile unit costs between Karmak and Airtable, and submit approved invoices to Accounting for processing.
• Support vendor, bank, and floorplan audits, including preparation and distribution of required inventory reports and documentation.
• Create and maintain deal records for reserved equipment and support deal costing, invoicing, costing packets, warranty holdbacks, and other transaction requirements as needed.
• Process rental equipment invoices and support proper allocation of service equipment from Sales.
• Prepare and issue buyer tags, temporary tags, and other required equipment documentation; maintain company dealer plates.
• Run and review inventory and sales reports, investigate discrepancies, and provide reporting support for internal stakeholders and product leaders.
• Partner closely with the Sales team and Product Line Managers to answer equipment questions, provide unit, deal, invoice, and cost information, and support customer quote requests.
• Order parts for new builds when required and coordinate related purchasing and documentation.
• Perform other inventory, sales administration, and equipment transaction duties as business needs require.

Qualifications & Competencies

• Strong knowledge of inventory control, purchasing, invoicing, freight coordination, and transaction documentation.
• Ability to maintain accurate records across multiple systems and reconcile discrepancies in costs, purchase orders, invoices, and equipment data.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and high-volume administrative activity.
• Proficiency with Microsoft Excel and reporting tools; ability to analyze inventory reports and identify variances requiring follow-up.
• Strong written and verbal communication skills with the ability to work effectively across Sales, Service, Accounting, vendors, and leadership.
• Sound judgment, follow-through, and a high level of accountability for data accuracy and completion of assigned work.

Preferred Qualifications

• Prior experience in equipment inventory, heavy equipment, crane, construction equipment, automotive, or a related industry.
• Experience with Karmak and Airtable or comparable ERP, inventory, or workflow management systems.
• Experience supporting floorplan or bank inventory audits, equipment freight, bills of lading, dealer plates, temporary tags, and/or equipment sales transactions.

Physical Demands and Work Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; climb; bend and/or stoop. The employee must frequently lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts.

CraneWorks is proud to offer you a comprehensive benefits package to help with every aspect of your physical, financial, and personal health. We believe the health of our people is directly linked to the health of the company. When you’re healthy you’re at your best: at work, at home, and at play.

CraneWorks CORE values

• Safety We are dedicated to the health and safety of everyone at CraneWorks. Protection on the job and doing our work with the utmost professionalism is central to our identity.
• Integrity We focus on building a trusting and responsible relationship with our customers, workers, and community. Honesty and integrity are essential in all of our relationships.
• Reliability Measure twice, cut once. We avoid shortcuts and work hard to provide equipment and services that our customers can count on.
• Teamwork We know how essential it is to collaborate and work together as a company. Together, we can create, build, and achieve more.

Medical

100% employee coverage and 50% family coverage available the first day of the month following 60 days of employment

100% employee coverage and 50% family coverage available the first day of the month following 60 days of employment

Vision

100% employee coverage and 50% family coverage available the first day of the month following 60 days of employment

Group term life with AD&D

Premium coverage available the first day of the month following 60 days of employment

Short term/long term disability

Premium coverage available the first day of the month following 60 days of employment

Paid time off

New employees accrue 13 PTO days and can earn up to 23 days the longer they stay with the company.

401(k)

Eligible after 1 year of employment; employer match is determined annually by the company

Legal disclaimer: CraneWorks, LLC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. CraneWorks, LLC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CraneWorks, LLC are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. CraneWorks, LLC will not tolerate discrimination or harassment based on any of these characteristics.