Inventory Manager - Olathe, KS

CraneWorks, LLC; Olathe (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

CraneWorks, LLC is seeking an Inventory Manager to coordinate and maintain accurate equipment inventory records from order through sale or rental.

You will manage inventory data across Karmak and Airtable, support purchasing and freight activities, reconcile costs and documentation, assist with audits, and work closely with Sales, Service, Accounting, vendors, and product leadership to ensure inventory information and transactions are timely and accurate.

Qualifications

• Strong knowledge of inventory control, purchasing, invoicing, freight coordination, and transaction documentation.
• Maintain accurate records across multiple systems and reconcile discrepancies in costs, purchase orders, invoices, and equipment data.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and high-volume administrative activity.
• Proficiency with Microsoft Excel and reporting tools; ability to analyze inventory reports and identify variances requiring follow-up.
• Strong written and verbal communication skills with the ability to work effectively across Sales, Service, Accounting, vendors, and leadership.
• Sound judgment, follow-through, and a high level of accountability for data accuracy and completion of assigned work.

Responsibilities

• Maintain accurate equipment records in Karmak and Airtable, including unit setup, VINs, serial numbers, costs, delivery dates, status changes, and other required updates.
• Create and maintain purchase orders and local purchase orders (LPOs) for equipment, freight, parts, and other departmental needs; review open and voided purchase orders and make corrections as needed.
• Maintain complete electronic inventory files and upload supporting documentation, including purchase orders, invoices, freight documents, build sheets, photographs, and related records.
• Coordinate inbound and outbound freight for equipment, including preparation of bills of lading and related freight documentation.
• Track vendor delivery dates and follow up on outstanding or newly ordered inventory to support timely receipt and availability of equipment.
• Verify equipment invoices and supporting documentation, reconcile unit costs between Karmak and Airtable, and submit approved invoices to Accounting for processing.
• Support vendor, bank, and floorplan audits, including preparation and distribution of required inventory reports and documentation.
• Create and maintain deal records for reserved equipment and support deal costing, invoicing, costing packets, warranty holdbacks, and other transaction requirements as needed.
• Process rental equipment invoices and support proper allocation of service equipment from Sales.
• Prepare and issue buyer tags, temporary tags, and other required equipment documentation; maintain company dealer plates.
• Run and review inventory and sales reports, investigate discrepancies, and provide reporting support for internal stakeholders and product leaders.
• Partner closely with the Sales team and Product Line Managers to answer equipment questions, provide unit, deal, invoice, and cost information, and support customer quote requests.
• Order parts for new builds when required and coordinate related purchasing and documentation.
• Perform other inventory, sales administration, and equipment transaction duties as business needs require.

Skills

Inventory control

Purchasing

Invoicing

Freight coordination

Record reconciliation

Data analysis

Attention to detail

Cross-functional communication

Tools

Karmak

Airtable

Job description

Job Title: Inventory Manager

Reports to: Vice President, Production & Engineering

Location: Olathe, KS

Department: Production & Engineering

FLSA Status: Exempt

About Us: CraneWorks is an award-winning global provider of lifting solutions. Our commitment to customer service is unparalleled and we consistently strive to earn our customers’ loyalty and trust. Our fundamental values are safety, quality, integrity, reliability, and teamwork and our commitment to these values help steer our business operations. We are proud to be an Equal Employment Opportunity employer.

Job Summary: The Inventory Manager is responsible for coordinating and maintaining accurate equipment inventory records from order through sale or rental. This role manages inventory data across Karmak and Airtable, supports purchasing and freight activities, reconciles costs and documentation, assists with audits, and works closely with Sales, Service, Accounting, vendors, and product leadership to ensure inventory information and transactions are timely and accurate.

Key Responsibilities

• Maintain accurate equipment records in Karmak and Airtable, including unit setup, VINs, serial numbers, costs, delivery dates, status changes, and other required updates.
• Create and maintain purchase orders and local purchase orders (LPOs) for equipment, freight, parts, and other departmental needs; review open and voided purchase orders and make corrections as needed.
• Maintain complete electronic inventory files and upload supporting documentation, including purchase orders, invoices, freight documents, build sheets, photographs, and related records.
• Coordinate inbound and outbound freight for equipment, including preparation of bills of lading and related freight documentation.
• Track vendor delivery dates and follow up on outstanding or newly ordered inventory to support timely receipt and availability of equipment.
• Verify equipment invoices and supporting documentation, reconcile unit costs between Karmak and Airtable, and submit approved invoices to Accounting for processing.
• Support vendor, bank, and floorplan audits, including preparation and distribution of required inventory reports and documentation.
• Create and maintain deal records for reserved equipment and support deal costing, invoicing, costing packets, warranty holdbacks, and other transaction requirements as needed.
• Process rental equipment invoices and support proper allocation of service equipment from Sales.
• Prepare and issue buyer tags, temporary tags, and other required equipment documentation; maintain company dealer plates.
• Run and review inventory and sales reports, investigate discrepancies, and provide reporting support for internal stakeholders and product leaders.
• Partner closely with the Sales team and Product Line Managers to answer equipment questions, provide unit, deal, invoice, and cost information, and support customer quote requests.
• Order parts for new builds when required and coordinate related purchasing and documentation.
• Perform other inventory, sales administration, and equipment transaction duties as business needs require.

Qualifications & Competencies

• Strong knowledge of inventory control, purchasing, invoicing, freight coordination, and transaction documentation.
• Ability to maintain accurate records across multiple systems and reconcile discrepancies in costs, purchase orders, invoices, and equipment data.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and high-volume administrative activity.
• Proficiency with Microsoft Excel and reporting tools; ability to analyze inventory reports and identify variances requiring follow-up.
• Strong written and verbal communication skills with the ability to work effectively across Sales, Service, Accounting, vendors, and leadership.
• Sound judgment, follow-through, and a high level of accountability for data accuracy and completion of assigned work.

Preferred Qualifications

• Prior experience in equipment inventory, heavy equipment, crane, construction equipment, automotive, or a related industry.
• Experience with Karmak and Airtable or comparable ERP, inventory, or workflow management systems.
• Experience supporting floorplan or bank inventory audits, equipment freight, bills of lading, dealer plates, temporary tags, and/or equipment sales transactions.

Physical Demands And Work Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; climb; bend and/or stoop. The employee must frequently lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts.