Inventory, Logistics, and Facility Support Specialist

Quantum; Centennial (CO); Remote; USD 40,000 - 65,000; Full time

Job summary

Quantum is seeking a fully remote Inventory and Logistics Coordinator to monitor stock levels across multiple locations, maintain precise inventory records, and process adjustments and reconciliations. You will investigate discrepancies, generate reports, and coordinate daily cycle counts to ensure accuracy and timely insights.

In this role, you will schedule shipments, cooperate with carriers and warehouse staff, track deliveries, and prepare shipping docs.

Qualifications

• 2+ years of experience in inventory management, logistics, supply chain, operations, or facilities support.
• Strong proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with ERP, inventory management, or warehouse management systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.

Responsibilities

• Monitor inventory levels across multiple locations.
• Maintain accurate inventory records in inventory management systems.
• Process inventory adjustments, transfers, and reconciliations.
• Investigate and resolve inventory discrepancies.
• Generate inventory reports and analyze trends.
• Coordinate daily cycle counts and physical inventory audits.
• Schedule inbound and outbound shipments.
• Coordinate with shipping carriers, vendors, and warehouse personnel.
• Track shipments and proactively resolve delivery issues.
• Prepare shipping documentation and maintain logistics records.
• Monitor freight costs and recommend process improvements.
• Support procurement and replenishment activities.
• Coordinate maintenance requests with vendors and facility personnel.
• Track facility-related work orders and service schedules.
• Maintain facility documentation, compliance records, and vendor contracts.
• Assist with equipment purchases and asset tracking.
• Support emergency preparedness and operational continuity planning.
• Maintain operational databases and documentation.
• Prepare reports, dashboards, and performance metrics.
• Communicate with cross-functional teams regarding inventory and logistics activities.
• Support continuous improvement initiatives and process documentation.
• Assist with special projects as assigned.

Skills

Microsoft Excel

Microsoft Office Suite

Analytical skills

Communication skills

Time management

Problem-solving

Attention to detail

Remote work capability

Tools

ERP systems

Warehouse management systems

Inventory management systems

Job description

Key Responsibilities

• Monitor inventory levels across multiple locations.
• Maintain accurate inventory records in inventory management systems.
• Process inventory adjustments, transfers, and reconciliations.
• Investigate and resolve inventory discrepancies.
• Generate inventory reports and analyze trends.
• Coordinate daily cycle counts and physical inventory audits.

Inventory Management

• Monitor inventory levels across multiple locations.
• Maintain accurate inventory records in inventory management systems.
• Process inventory adjustments, transfers, and reconciliations.
• Investigate and resolve inventory discrepancies.
• Generate inventory reports and analyze trends.
• Coordinate daily cycle counts and physical inventory audits.

Logistics Coordination

• Schedule inbound and outbound shipments.
• Coordinate with shipping carriers, vendors, and warehouse personnel.
• Track shipments and proactively resolve delivery issues.
• Prepare shipping documentation and maintain logistics records.
• Monitor freight costs and recommend process improvements.
• Support procurement and replenishment activities.

Facility Support

• Coordinate maintenance requests with vendors and facility personnel.
• Track facility-related work orders and service schedules.
• Maintain facility documentation, compliance records, and vendor contracts.
• Assist with equipment purchases and asset tracking.
• Support emergency preparedness and operational continuity planning.

Administrative Support

• Maintain operational databases and documentation.
• Prepare reports, dashboards, and performance metrics.
• Communicate with cross-functional teams regarding inventory and logistics activities.
• Support continuous improvement initiatives and process documentation.
• Assist with special projects as assigned.

Required Qualifications

• 2+ years of experience in inventory management, logistics, supply chain, operations, or facilities support.
• Strong proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with ERP, inventory management, or warehouse management systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.

Preferred Qualifications

• Experience with inventory control software.
• Knowledge of supply chain and warehouse operations.
• Experience coordinating vendors and service providers.
• Familiarity with shipping carriers and freight management.
• Experience using Microsoft Teams, Microsoft D365, SharePoint, or project management software.

Core Competencies

• Organization and planning
• Attention to detail
• Communication
• Collaboration
• Problem-solving
• Accountability
• Adaptability
• Continuous improvement mindset

Work Environment

• Fully remote position.
• Standard business hours with occasional flexibility based on operational needs.
• Regular virtual meetings with operations, procurement, and facility teams.
• May require occasional travel (less than 10%) for inventory audits or facility support.