Inventory Coordinator

TSMG; Palo Alto (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

TSMG is looking for a detail-oriented Inventory Coordinator based in Palo Alto, California. This role involves supporting inventory operations, logistics, and material tracking for field and operational teams to ensure efficient material usage and distribution.

The ideal candidate will have a High School Diploma, preferably a degree in a related field, plus 2+ years of relevant experience in inventory coordination or logistics. Proficiency in SAP and inventory management systems is preferred. Strong organizational and communication skills are critical.

Qualifications

• 2+ years of experience in inventory coordination or logistics.
• Experience with inventory management systems preferred.

Responsibilities

• Coordinate material movements for repairs and refurbishments.
• Maintain and update inventory records in management systems.
• Monitor inventory availability and procurement requests.

Skills

Organizational skills

Inventory management skills

Analytical skills

Problem-solving skills

Communication skills

Proficiency with spreadsheets

Education

High School Diploma or equivalent

Degree in Supply Chain, Logistics, Operations, or related field

Tools

SAP

Inventory management systems

Job description

About the Role

We are seeking a detail‑oriented and organized Inventory Coordinator to support inventory operations, logistics coordination, and material tracking across field and operational teams.

In this role, you will act as a key connection point between field operations, logistics, procurement, and repair teams, ensuring materials and equipment are accurately tracked, distributed, and maintained throughout their lifecycle. Your work will directly support field repairs, refurbishment activities, production builds, and operational readiness.

Key Responsibilities

Logistics & Distribution

• Coordinate inbound and outbound material movements for field repairs, refurbishments, upgrades, and operational builds
• Work closely with logistics teams to ensure accurate routing and timely delivery of materials
• Communicate material usage, inventory status, and disposition requirements
• Request production orders and support operational material allocation changes
• Coordinate material transfers between repair stations, hubs, and field locations
• Manage material disposition and inventory handling processes

Systems & Inventory Management

• Maintain and update inventory and material records in internal inventory management systems
• Monitor inventory dashboards and initiate corrective actions when discrepancies are identified
• Update systems to reflect material movement between repair stations, hubs, and field operations
• Review inventory minimum and maximum stock levels to support regional operational requirements
• Assist with troubleshooting and resolving inventory system‑related issues
• Ensure inventory data accuracy and operational compliance

Procurement & Project Support

• Coordinate material distribution requests from operational and project teams
• Work with procurement teams to support production builds and supply requests
• Support creation and maintenance of BOM (Bill of Materials) configurations for project‑specific requirements
• Maintain operational checklists and collaborate with teams on packaging and equipment handling improvements
• Review process documentation and communicate workflow updates to relevant stakeholders

Inventory Audits & Forecasting

• Manage equipment inventory and support spare parts forecasting activities
• Monitor inventory availability across hubs, service centers, and field locationsEscalate projected shortages and support inventory planning activities
• Assist logistics teams with cycle counts and inventory audits
• Support bi‑annual and annual physical inventory counts across operational facilities and partner locations

Material Handling Scope

The role requires a strong understanding of inventory classification and material usage, including:

• Field replaceable units (FRUs)
• Sensor platform equipment
• Production and repair components
• Raw materials and prototyping assets
• Expense and operational inventory items
• Third‑party equipment used alongside operational assets

Qualifications

Education

• High School Diploma or equivalent required
• Degree in Supply Chain, Logistics, Operations, Engineering, or related field preferred

Experience

• 2+ years of experience in inventory coordination, logistics, supply chain, or warehouse operations
• Experience working with inventory management systems and operational tracking tools preferred

Preferred Skills

• Strong organizational and inventory management skills
• Experience with ERP or inventory management systems (SAP experience preferred)
• Ability to manage multiple priorities in fast‑paced operational environments
• Strong analytical and problem‑solving skills
• Excellent attention to detail and data accuracy
• Effective communication and coordination skills
• Proficiency with spreadsheets and reporting tools
• Ability to work independently and collaboratively across teams

Work Environment

• Combination of office, warehouse, and operational support activities
• May require coordination across multiple locations and time‑sensitive operational requests
• Flexibility to support changing operational priorities when needed