Inventory & Invoicing Coordinator

Opc arbre farms; Colfax Township (MI); On-site; USD 25,000 - 39,000; Full time

Job summary

OPC is family owned and operates a network of processing plants nationwide. We are seeking an Inventory and Invoicing Coordinator to manage inventory adjustments, invoicing, receiving, and bill of lading reviews.

Responsibilities include daily invoicing tasks, resolution of discrepancies, and coordinating shipping schedules while providing backup support for reception duties and document preparation as needed.

Qualifications

• Broad knowledge of warehouse operations, shipping and receiving.
• Strong problem solving and detail orientation.
• Excellent time management and ability to multitask.
• Capable of working under pressure in a fast-paced environment.

Responsibilities

• Serve the needs of customers and stakeholders.
• Investigate and report day code/labeling issues daily.
• Adjust and correct inventory discrepancies daily.
• Manage WMS production order invoicing and release orders.
• Create/modify item numbers and handle shipping appointments daily.
• Answer phones, schedule appointments, request COAs, scan orders, and prepare BOMs for outbound shipments.
• Reconcile petty cash monthly and pallet accounts monthly.
• Generate monthly stock status reports to customers and manage contract documents.

Skills

Problem solving

Time management

Multitasking

Detail oriented

Work under pressure

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Job Title: Inventory and Invoicing Coordinator

Position Reports To: Warehouse Manager

FLSA Status: Hourly

• This is a full-time position. Eligible for company benefits after 60 days and 40 hours vacation after 90 days.
• Monday – Friday 8:00am-5:00pm Saturdays are possible.

OPC isfamily ownedand headquartered in the beautiful Pacific Northwest of the United States. We started over 40 years ago as a small family farm and have been blessed to grow significantly with our farm fresh quality and the care we show our customers. We currently own, or control through long-term leases,over 140,000 irrigatedacres.We also now have a network of processing plants throughout Washington, Oregon, Idaho and Michigan to bring the bounty of our farms to you.

The roots of our heritage offer us complete focus; from farming through the entire process. We are committed to innovation, quality and customer service. The OPC Family of companies is dedicated to sustainable agricultural practices throughout our farming operation, giving us the ability to give our customers“Seed to Fork”varieties of quality potato products, other vegetables and fruits.

Job Purpose Summary:

This position is also responsible for handling all inventory adjustments, tracking, product billing, receiving and Bill of Lading reviews.

Specific Responsibilities of the Position:

• Serve the needs of customers and all stakeholders
• Investigate/Report any day code/labeling issues - Daily
• Adjust and correct inventory discrepancies - Daily
• WMS Production order Summary Invoicing
• Item Number creation and modifications
• Generate WMS release orders - Daily
• Schedule shipping appointments - Daily
• Act as primary point person on all inventory and invoicing questions/concerns
• Provide back-up coverage for Warehouse Receptionist answering phones, scheduling appointments, requesting COA's, scanning orders, creating bill of ladings, export documents etc. for outbound shipments - Daily
• Report and Monitor any Risk Frequency Issues
• Reconcile Petty Cash - Monthly
• Order office supplies - Monthly/Quarterly
• Reconcile pallet accounts and Invoice - Monthly
• Send monthly stock status reports to customers - Monthly
• Contract Management
• Provides back up support for creating outbound labels
• Prepares/Verifies USDA Invoice Documents
• Generate anniversary Invoices

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Required Knowledge Skills and Abilities:

• Has broad knowledge and experience in warehouse operations, shipping and receiving
• Has above average skills in problem solving and is detailed oriented.
• Has excellent skills in time management
• Demonstrated ability to work under high pressure, prioritize and multitask, and work in a fast-paced office environment.
• General Knowledge of computer skills and Microsoft Office

Education and Experience:

• Degree or equivalent experience: High School diploma, GED or equivalent education
• Years of experience: 5 years

Physical Demands:

Ability to lift 30 pounds; able to bend, reach, stoop, swat, stand for prolonged periods of time, sit as needed. Must have the ability to handle various degrees of stress.

Work Environment:

General office environment.