Inventory Control Specialist: Cycle Counts & POs

Gem Supply Company; Orlando (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

GEM Supply is seeking an Inventory Control Specialist in Orlando, FL to safeguard inventory accuracy and oversee timely execution of open purchase orders. This role acts as the on-site counterpart to the Buyer, ensuring counts match the system and shipments arrive as planned.

You will run cycle counts, investigate discrepancies, maintain PO records in the ERP, and coordinate with receiving and vendors to resolve issues, contributing to cost control and customer satisfaction.

Qualifications

• High school diploma or equivalent
• 2+ years in purchasing, inventory control, receiving, or a related administrative role
• Advanced Microsoft Excel — pivot tables, VLOOKUP/XLOOKUP, formulas, filtering, and comfort working in large data exports
• Demonstrated follow-up discipline: a track record of driving open orders and outstanding issues to resolution without being asked twice
• High accuracy in data entry and order processing
• Strong analytical and problem-solving skills, particularly in investigating discrepancies to root cause
• Excellent written communication and professional email correspondence with vendors
• Proven ability to manage competing priorities in a fast-paced environment
• Self-motivated and able to work independently with minimal supervision
• Dependable, with consistent follow-through on commitments and deadlines
• Quick learner who adapts easily to new systems and processes

Responsibilities

• Conduct cycle counts across assigned zones
• Reconcile discrepancies between physical counts and system records; process adjustments per policy
• Investigate shortages, overages, damaged goods, and missing stock; document root cause
• Flag items with chronic count variance, mis-slotting, or UOM/conversion errors for correction
• Support identification of dead stock, slow movers, and obsolete items for disposition review
• Serve as on-site verification for the Buyer when system data is in question
• Enter, release, and maintain purchase orders in ERP per policy
• Own daily open-PO and past-due reports; confirm vendor acknowledgments
• Follow up with vendors on delivery timelines, backorders, and substitutions
• Communicate with vendors by phone and email on order confirmations, pricing, delivery updates, returns
• Coordinate with receiving staff to verify incoming shipments
• Resolve quantity shortages, overages, damages, and mis-ships with vendor and warehouse
• Verify pricing and quantities on POs; research variances with Accounts Payable
• File and track vendor claims through to credit or replacement
• Review recurring reports on count accuracy and aging
• Perform other inventory and purchasing support duties

Skills

Analytical skills

Data accuracy

Vendor communication

Time management

Independent worker

Excel proficiency

Detail oriented

Education

High school diploma or equivalent

Tools

Microsoft Excel

DDI Inform

Advantive

Job description

GEM Supply is seeking an Inventory Control Specialist in Orlando, FL to safeguard inventory accuracy and oversee timely execution of open purchase orders. This role acts as the on-site counterpart to the Buyer, ensuring counts match the system and shipments arrive as planned.

You will run cycle counts, investigate discrepancies, maintain PO records in the ERP, and coordinate with receiving and vendors to resolve issues, contributing to cost control and customer satisfaction.