Inventory Control Specialist

Arkansas Regional Organ Recovery Agency Inc; Little Rock (AR); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading organization in organ recovery is seeking an Inventory Control Specialist to oversee inventory management processes and ensure product availability. The ideal candidate will have experience in supply chain management, strong analytical and communication skills, and the ability to work collaboratively across departments. This role requires adherence to safety protocols and participation in departmental activities.

Qualifications

• 2 years of experience in inventory management or logistics.
• Valid driver’s license and reliable automobile.
• Strong proficiency in inventory management software.

Responsibilities

• Monitor and manage inventory levels to meet demand.
• Conduct regular inventory audits and reconciliations.
• Prepare reports on inventory metrics and trends.

Skills

Analytical skills

Organizational skills

Time-management skills

Communication skills

Attention to detail

Tools

Inventory management software

Microsoft Excel

Job description

Description

Department: Facilities

Reports To: Manager of Facilities

FLSA Status: Non-Exempt

Direct Reports: None

Safety Sensitive Position

OSHA Risk Category: 2

Job Summary/Scope

The Inventory Control Specialist (ICS) is responsible for overseeing the organization’s inventory management processes, ensuring the timely supply of products, and optimizing inventory levels to meet customer demand. This role involves collaboration with various departments to maintain efficient supply chain operations. Duties include, but are not limited to, cleaning/sanitizing, stocking and supplying designated facility areas, performing and documenting routine inspection and maintenance activities, carrying out heavy cleaning tasks, and special projects as assigned in a timely and efficient manner. The ICS is responsible for conducting all job duties in accordance with company policy, OSHA, and all safety protocols. The ICS ensures expenses are approved and within outlined budgetary policies and procedures.

Requirements

Essential Functions

1. Monitor and manage inventory levels, ensuring optimal stock levels to meet demand while minimizing excess inventory.

2. Maintains accurate documentation of inventory transactions and processes.

3. Conduct regular inventory audits and reconciliations to maintain accurate records.

4. Collaborate with suppliers and vendors to forecast demand and establish replenishment schedules.

5. Coordinate with procurement and logistics teams to ensure the timely delivery of products.

6. Analyze inventory data to identify trends, forecast demand, and make data-driven decisions.

7. Prepare reports on inventory metrics, including turnover rates, stock levels, and discrepancies.

8. Identify opportunities for process improvements within inventory management and supply chain operations.

9. Implement best practices and optimize inventory management software and tools.

10. Liaise with finance to manage inventory-related budgets and costs.

11. Ensure compliance with company policies, industry regulations, and safety standards in inventory management practices.

12. Ensures that all maintenance activities are carried out in compliance with safety regulations and guidelines. Identify and address potential safety hazards.

Secondary Functions

1. Provide support for the arrangement, dismantling, and cleaning after office events when required.

Organizational Expectations

1. Maintains regular and punctual attendance at assigned work location.

a. Accurately document timekeeping records.

2. Completes and maintains appropriate documentation in a timely and thorough manner, including activities. Examples include training documentation, mileage, expenses, electronic schedule of Southern Legacy of Life (SLL) events, and other forms.

3. Exhibits and models SLL’s conduct standards, mission, and organizational clarity (core purpose, core values, business definition, and strategic anchors) in all job functions and interactions both internal and external to SLL.

a. Utilize the SLL strategic anchors: Creating a Culture of Donation, Financially Sound, Quality, and Diversity, Equity, Inclusion, and Belonging (DEIB) during work activities and in the decision-making process.

4. Attendance at staff meetings, training programs, and/or in-services meetings, as required.

5. Demonstrates professional appearance, behavior, and standards in all business dealings and interactions.

6. Demonstrates professional conduct and behavior reflective of SLL’s respect, honor, admiration, and reverence for the donor and donor family.

7. Fosters effective relationships with client representatives.

8. With the approval of the Director, serves on national committees.

9. Performs other duties as assigned.

Potential Risk Factors:

1. Risk Exposure to Blood/Body Fluids: While performing some essential functions of your position, you may be exposed to blood or body fluids. Established procedures identify the appropriate personal protective measures that you should use when performing essential functions of your position. The ARORA Safety program will provide you with the appropriate procedures and guidelines in which you should perform the essential duties of your job. If you need additional training or resources, please see your supervisor or the ARORA Safety Officer.

2. Physical Requirements: see Analysis of work demands section of this job description.

3. Competency Evaluation: Competency evaluations are required for this position. Your supervisor will notify you when your evaluation is to be conducted.

4. Training: You may need additional training to better understand the performance requirements of your essential job functions. Training classes are available and can be requested and/or assigned. Your attendance at such classes is mandatory.

Work Environment

1. Works in normal office environment.

2. Required to carry a cellular telephone for business purposes.

3. Required to travel by personal vehicle to fulfill the duties and responsibilities of the position.

4. Non-smoking office.

Work Hours

Forty-hour workweek with occasional weekends, holidays, or evenings.

Minimum Job Requirements

1. 2 years of experience in inventory management, supply chain, or logistics.

2. Maintain a valid driver’s license, reliable automobile, and proof of automobile insurance.

3. Strong analytical skills with proficiency in inventory management software and Microsoft Excel.

4. Excellent organizational and time-management skills.

5. Strong verbal and written communication skills and the ability to maintain confidential information.

6. Knowledge of industry trends, best practices, and regulatory requirements related to inventory and supply chain management.

7. Strong communication and interpersonal skills, with the ability to collaborate effectively across departments.

8. Consistent demonstration of attention to detail, precision, accuracy, and customer satisfaction.

9. Possess strong prioritization skills and the ability to effectively manage multiple projects and tasks.

10. Ability to utilize general office equipment, software, and must be proficient in Microsoft Office Suite.

Security Requirements

This position is responsible for requesting, managing, and storing confidential records and ensuring that information is protected, handled discreetly and professionally, according to the recognized standards, regulations, and standards for maintaining patient, financial, and employment records.