Inventory Control & Invoice Reconciliation Specialist

Case Paper; Philadelphia (Philadelphia County); On-site; USD 60,000 - 75,000; Full time

Job summary

Case Paper is seeking a detail-oriented professional to support end-to-end transactional workflows including receiving documentation, inventory entry, manifest control, and month-end reconciliation.

You will coordinate across Receiving, Purchasing, Finance, Inventory, and Operations to ensure accuracy in manifests, invoices, and POs, while maintaining documentation and timely closures.

Qualifications

• Advanced attention to detail with strong reconciliation, data-entry, and numerical skills.
• Ability to compare supporting documents, identify discrepancies, and resolve exceptions before processing or approval.
• Comfort working in AS400/ERP systems, DocuWare, Excel, and document-based workflows.
• Strong organization and filing/document-control discipline.
• Prompt, professional communication and effective interdepartmental collaboration.

Responsibilities

• Manifest, Invoice & PO Reconciliation: reconcile daily, code invoices, file documents.
• Inventory & Receiving Transaction Control: pre-enter and confirm manifests, maintain accuracy of inventory data.
• Document Control & Administrative Support: file manifest packets and maintain documentation.
• Month-End Reconciliation: ensure manifests, POs, and KeyRecs are closed and reconciled by month-end.
• Cross-Training & Coverage: roles will be cross-trained to provide backup during absences and peaks.

Skills

Attention to detail

Data entry

Numerical accuracy

Reconciliation

Documentation

Time management

Communication

Collaboration

Self-starter

Attendance

Tools

AS400/ERP

DocuWare

Excel

Job description

Case Paper is seeking a detail-oriented professional to support end-to-end transactional workflows including receiving documentation, inventory entry, manifest control, and month-end reconciliation.

You will coordinate across Receiving, Purchasing, Finance, Inventory, and Operations to ensure accuracy in manifests, invoices, and POs, while maintaining documentation and timely closures.