Inventory Control Coordinator/Specialist

Rotisystems, Inc.; San Leandro (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Rotisystems, Inc. in San Leandro is seeking an Inventory Control Specialist to maintain accurate stock, support receiving, and drive process improvements across the Supply Chain.

You will perform cycle counts, reconcile variances, manage ERP/WMS data, and collaborate with Customer Service, Logistics, Production, and Sourcing. This on-site role requires 1–3 years of experience, a California driver’s license, and strong Excel and reporting skills.

Qualifications

• 1–3 years of experience in inventory control, warehouse operations, supply chain, logistics, or related field.
• Bachelor’s degree preferred.
• Experience with inventory software, ERP/WMS systems, spreadsheets, and data entry.
• Strong proficiency with Microsoft Office, including Excel, Outlook, Teams, Word, and PowerPoint.
• Strong communication and interpersonal skills.
• Ability to work collaboratively in a cross-functional team environment.
• Ability to effectively prioritize work and complete urgent tasks in a timely manner.
• Must have a valid California driver's license with a clear driving record.

Responsibilities

• Perform cycle counts and physical inventory audits to maintain inventory accuracy.
• Investigate and reconcile inventory variances and identify root causes.
• Maintain accurate inventory information in ERP/WMS systems.
• Monitor inbound and outbound inventory movements and ensure proper documentation.
• Review and process receiving documentsand support invoice approval activities.
• Support aging reports, inventory shortage analysis, and other inventory reporting.
• Maintain PODs, BOLs, packing slips, and supporting documentation for accounting, claims, and deduction resolution.
• Partner with production for planning.
• Assist with procurement duties and projects as needed.

Skills

Inventory control

Microsoft Excel

Communication skills

Cross-functional collaboration

Prioritization

Driver's license

Education

Bachelor's degree

Tools

ERP/WMS systems

Data entry tools

Job description

Position: Inventory Control Coordinator/Specialist

Department: Supply Chain

Reports to Procurement Manager

Direct Reports: None

Classification: Hourly / Non-Exempt

General Description

We are seeking a detail-oriented and organized Inventory Control Specialist to support our growing Supply Chain team. This role is responsible for maintaining accurate inventory, coordinating receiving activities, managing documentation, supporting reporting and month-end activities, and helping improve inventory and warehouse processes. You will collaborate cross-functionally with teams including Customer Service, Logistics, Inventory Management, Supply Planning, Quality Assurance, R&D, and Sourcing.

Essential Duties

Inventory Control & Operations

• Perform cycle counts and physical inventory audits to maintain inventory accuracy.
• Investigate and reconcile inventory variances and identify root causes.
• Maintain accurate inventory information in ERP/WMS systems.
• Monitor inbound and outbound inventory movements and ensure proper documentation.
• Review and process receiving documentsand support invoice approval activities.
• Support aging reports, inventory shortage analysis, and other inventory reporting.
• Maintain PODs, BOLs, packing slips, and supporting documentation for accounting, claims, and deduction resolution.
• Partner with production for planning.
• Assist with procurement duties and projects as needed.

Receiving & Warehouse Coordination

• Support receiving activities across two plants and local cold-storage facilities.
• Ensure products are properly labeled, stored, organized, and documented.
• Work with warehouse personnel to maintain efficient storage practices and inventory flow.

Data & Reporting

• Perform accurate data entry and maintain inventory records.
• Prepare daily, weekly, and monthly inventory reports.
• Analyze inventory trends, usage, discrepancies, and shrinkage.
• Monitor overstocked, slow-moving, aging, and at-risk-of-expiration inventory.
• Support month-end inventory activities and reporting.

Process Improvement

• Identify opportunities to improve inventory and warehouse processes.
• Support the development and implementation of SOPs.
• Help improve inventory accuracy, material flow, and operational efficiency.
• Participate in strategic Supply Chain projects and initiatives.

Minimum Qualification and Requirements

• 1–3 years of experience in inventory control, warehouse operations, supply chain, logistics, or a related field.
• Bachelor’s degree preferred
• Experience with inventory software, ERP/WMS systems, spreadsheets, and data entry.
• Strong proficiency with Microsoft Office , including Excel, Outlook, Teams, Word, and PowerPoint.
• Strong communication and interpersonal skills
• Ability to work collaboratively in a cross-functional team environment
• Ability to effectively prioritize work and complete urgent tasks in a timely manner
• Curiosity to understand how data impacts the customer experience and business operations
• Must have a valid Californian Driver’s License with a clear driving record.

Physical Requirements and Work Environment

• Ability to lift up to 40–50 lbs. as needed.
• Ability to stand, walk, bend, and move throughout warehouse and production areas for extended periods.
• Ability to work in warehouses, production, and cold-storage environments.
• Ability to work in a hot, cold, wet, and/or loud environment.
• Ability to safely perform required duties in an operational environment.

Schedule

Monday to Friday 8am to 5pm

Onsite in San Leandro; Occasional travel to Oakland Facility.