Inventory Control Coordinator

Case Paper; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Job summary

Case Paper is seeking an Inventory Control Coordinator to maintain the accuracy and integrity of inventory transactions, receiving documentation, and reconciliation in a fast-paced manufacturing environment. The role collaborates with Operations, Receiving, Shipping, Purchasing, Customer Service, and Finance to ensure audit-ready records, timely reporting, and data-driven process improvements.

The successful candidate will be highly organized, detail-oriented, proactive, and capable of managing

Qualifications

• Maintain accurate inventory records and reconcile discrepancies.
• Process receiving documentation in a timely manner.
• Support month-end inventory and close activities.
• Collaborate across departments to ensure data integrity.
• Identify opportunities for process improvements.

Responsibilities

• Maintain accurate inventory records through timely processing and reconciliation of inventory transactions.
• Monitor inventory accuracy and investigate discrepancies to ensure system integrity.
• Support month-end inventory and financial close activities.
• Ensure inventory movements and receiving documentation are processed accurately and in a timely manner.
• Maintain organized records that support operational efficiency, inventory accuracy, and audit readiness.
• Assist with inventory verification and cycle count activities.
• Support daily warehouse and inventory operations by coordinating inventory-related activities across multiple departments.
• Provide administrative and operational support to receiving, shipping, and production functions as needed.
• Serve as backup for key operational processes to ensure business continuity.
• Prepare and maintain operational reports and inventory-related data.
• Verify data accuracy and provide timely information to support operational decision-making.
• Monitor trends and identify opportunities for process improvements.
• Work collaboratively with Operations, Customer Service, Purchasing, Sales, Shipping, and Finance to ensure accurate inventory information and timely issue resolution.
• Communicate inventory discrepancies, operational concerns, and process improvement opportunities promptly.
• Support cross-functional initiatives that improve efficiency, accuracy, and customer service.
• Demonstrate strong attention to detail and organizational skills.
• Maintain a high level of accuracy in all inventory transactions and documentation.
• Take ownership of assigned responsibilities through completion.
• Respond promptly to operational priorities and changing business needs.
• Identify and recommend process improvements that enhance efficiency and accuracy.
• Maintain a positive, collaborative, and customer-focused approach.
• Support a safe, organized, and productive work environment.

Skills

Attention to detail

Organizational skills

Proactive problem solving

Communication

Job description

Position Summary

The Inventory Control Coordinator is responsible for maintaining the accuracy and integrity of inventory transactions, receiving documentation, and inventory reconciliation processes while supporting efficient warehouse and operational performance. This position serves as a key link between Operations, Receiving, Shipping, Purchasing, Customer Service, and Finance by ensuring inventory records and reporting are accurate, timely, and audit-ready.

The Inventory Control Coordinator is responsible for maintaining the accuracy and integrity of inventory transactions, receiving documentation, and inventory reconciliation processes while supporting efficient warehouse and operational performance. This position serves as a key link between Operations, Receiving, Shipping, Purchasing, Customer Service, and Finance by ensuring inventory records and reporting are accurate, timely, and audit-ready. The successful candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining a high level of accuracy in a fast-paced manufacturing environment.

Key Responsibilities

Inventory Control & Reconciliation

• Maintain accurate inventory records through timely processing and reconciliation of inventory transactions.
• Monitor inventory accuracy and investigate discrepancies to ensure system integrity.
• Support month-end inventory and financial close activities.

Receiving & Inventory Administration

• Ensure inventory movements and receiving documentation are processed accurately and in a timely manner.
• Maintain organized records that support operational efficiency, inventory accuracy, and audit readiness.
• Assist with inventory verification and cycle count activities.

Operational Support

• Support daily warehouse and inventory operations by coordinating inventory-related activities across multiple departments.
• Provide administrative and operational support to receiving, shipping, and production functions as needed.
• Serve as backup for key operational processes to ensure business continuity.

Reporting & Data Management

• Prepare and maintain operational reports and inventory-related data.
• Verify data accuracy and provide timely information to support operational decision-making.
• Monitor trends and identify opportunities for process improvements.

Communication & Collaboration

• Work collaboratively with Operations, Customer Service, Purchasing, Sales, Shipping, and Finance to ensure accurate inventory information and timely issue resolution.
• Communicate inventory discrepancies, operational concerns, and process improvement opportunities promptly.
• Support cross-functional initiatives that improve efficiency, accuracy, and customer service.

Professional Expectations

• Demonstrate strong attention to detail and organizational skills.
• Maintain a high level of accuracy in all inventory transactions and documentation.
• Take ownership of assigned responsibilities through completion.
• Respond promptly to operational priorities and changing business needs.
• Identify and recommend process improvements that enhance efficiency and accuracy.
• Maintain a positive, collaborative, and customer-focused approach.
• Support a safe, organized, and productive work environment.