Inventory Clerk

University of Texas at San Antonio; San Antonio (TX); On-site; USD 24,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Job summary

The Inventory Clerk at The University of Texas at San Antonio performs clerical work, data reconciliation, and asset management across campus-wide inventory systems to ensure data integrity and accurate reporting.

This on-campus, full-time role involves reviewing purchase orders, managing asset data, and supporting inventories and reporting processes. A high school diploma and 3+ years of related experience are required, with background checks and U.S. work eligibility.

Qualifications

• High School Diploma required.
• Three years of related work experience.
• Ability to maintain security and integrity of UT San Antonio systems.

Responsibilities

• Review campus-wide purchase orders for controlled/capital items.
• Reconcile inventory and accounting data for annual reports.
• Process surplus transfers, turn-ins, and disposals, and monitor state transfers.
• Research historical data and correct transaction errors.
• Create and present instructional training information materials.
• Creates the database template for the Annual Physical Inventory.
• Oversees asset tagging/verification at geographically separated facilities/departments.
• Coordinate inventory barcode scanning and tracking database updates.

Skills

Three years of related work experience

Education

High School Diploma

Job description

Inventory Clerk

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16594

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT SanAntonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $40,326 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on the listed close date. At thediscretion of the hiring department, this posting may close once asufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Inventory Clerk performs responsibleclerical work, extensive research, equipment reconciliation, andsupervisory skills in connection with maintaining data integrity inthree complex campus-wide inventory systems. This role isresponsible for assuring equipment data system integrity, accuracyreporting, reviewing all campus-wide purchase requests,importing/exporting and reporting on data, coordinating equipmentrequirements/transactions, maintaining property accounting records,adjusting property records, anddisposing of items on inventoryrecords.

Core Responsibilities

1. Reviews all campus-wide purchase orders for controlled/capitalitems.
2. Reconciles inventory and accounting data for the AnnualFinancial Report.
3. Processes surplus transfers, turn-ins, and disposals, andmonitors state transfers.
4. Conducts extensive research on historical data and correctstransaction errors.
5. Processes accounting transactions, reports abuse, and monitorscompliance.
6. Creates and presents instructional training informationmaterials.h
7. Creates the database template for the Annual PhysicalInventory.
8. Creates management reports and spreadsheets from thedatabases.
9. Develops the reporting plan for conducting 20% equipmentaudits.
10. Oversees asset tagging/verification at geographically separatedfacilities/departments.
11. Assists with updating the departmental website.
12. Coordinates new requirements/updates for the Inventory BarcodeScanning and Tracking database.
13. Responds in person to customer inquiries.
14. Conducts spot checks of inventories in each department.
15. Coordinates the Inventory Training classes, schedule, requiredattendance, etc., with Human Resources personnel.
16. Takes a proactive approach to assist co-workers in varioustasks to ensure safety.
17. Performs work tasks in a safe manner and per workinstructions.
18. Proactively makes recommendations to improve safety.
19. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Three (3) years of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Logistics Management
• Transportation Management
• Inventory Management
• Warehouse Operations Management
• Contract Management
• Inventory Optimization
• Process Automation
• Health, Safety & Environment (HSE) Strategy
• Data Management
• Logistics Net

Working Conditions

• Normal office conditions. Occasional exposure to weatherconditions. Ability to travel to and from meetings, trainingsessions, or other business-related events. Workdays, areas, andwork hours may vary depending on the department's needs.

Physical Demands

• Sedentary work: sitting most of the time. Requires occasionalwalking, squatting, pushing, lifting, and stooping in restrictedspaces. Exerts up to 10 lbs. of force occasionally. Repetitivekeyboard use at a workstation.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affluent Action Program in compliance with allgovernment requirements to ensure nondiscrimination.