Campus Inventory & Asset Tracking Clerk

UT Tyler; San Antonio (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Inventory Clerk to maintain data integrity across three inventory systems and oversee asset transactions on campus. The role requires meticulous data handling, reconciliation with financial records, and coordination of requests and reporting.

The successful candidate will manage supplier interactions, updates to inventory databases, and training materials, while ensuring compliance and safety standards are met across departments.

Qualifications

• High School Diploma.
• Three (3) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Reviews all campus-wide purchase orders for controlled/capital items.
• Reconciles inventory and accounting data for the Annual Financial Report.
• Processes surplus transfers, turn-ins, and disposals, and monitors state transfers.
• Conducts extensive research on historical data and corrects transaction errors.
• Processes accounting transactions, reports abuse, and monitors compliance.
• Creates and presents instructional training information materials.
• Creates the database template for the Annual Physical Inventory.
• Creates management reports and spreadsheets from the databases.
• Develops the reporting plan for conducting 20% equipment audits.
• Oversees asset tagging/verification at geographically separated facilities/departments.
• Assists with updating the departmental website.
• Coordinates new requirements/updates for the Inventory Barcode Scanning and Tracking database.
• Responds in person to customer inquiries.
• Conducts spot checks of inventories in each department.
• Coordinates the Inventory Training classes, schedule, required attendance, etc., with Human Resources personnel.
• Takes a proactive approach to assist co-workers in various tasks to ensure safety.
• Performs work tasks in a safe manner and per work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Skills

Logistics Management

Transportation Management

Inventory Management

Warehouse Operations Management

Contract Management

Inventory Optimization

Process Automation

Health, Safety & Environment

Data Management

Logistics Net

Education

High School Diploma

Job description

The University of Texas at San Antonio is seeking an Inventory Clerk to maintain data integrity across three inventory systems and oversee asset transactions on campus. The role requires meticulous data handling, reconciliation with financial records, and coordination of requests and reporting.

The successful candidate will manage supplier interactions, updates to inventory databases, and training materials, while ensuring compliance and safety standards are met across departments.