Inventory Clerk

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Inventory Clerk to maintain data integrity across three campus-wide inventory systems. The role focuses on ensuring accurate equipment data, processing purchase requests, and supporting reporting and audits.

The position requires strong attention to detail, experience with inventory processes, and the ability to coordinate with multiple departments. This is a full-time on-campus role based in San Antonio, TX.

Qualifications

• High School Diploma required.
• Three years of related work experience preferred.
• Must maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Reviews all campus-wide purchase orders for controlled/capital items.
• Reconciles inventory and accounting data for the Annual Financial Report.
• Processes surplus transfers, turn-ins, and disposals, and monitors state transfers.
• Conducts extensive research on historical data and corrects transaction errors.
• Processes accounting transactions, reports abuse, and monitors compliance.
• Creates and presents instructional training information materials.
• Creates the database template for the Annual Physical Inventory.
• Creates management reports and spreadsheets from the databases.
• Oversees asset tagging/verification at geographically separated facilities/departments.
• Responds in person to customer inquiries.
• Develops the reporting plan for conducting 20% equipment audits.
• Coordinates Inventory Training classes with Human Resources personnel.

Skills

Logistics Management

Inventory Management

Data Management

Education

High School Diploma

Job description

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range

Up to $40,326 annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Inventory Clerk performs responsible clerical work, extensive research, equipment reconciliation, and supervisory skills in connection with maintaining data integrity in three complex campus-wide inventory systems.This role is responsible for assuring equipment data system integrity, accuracy reporting, reviewing all campus-wide purchase requests, importing/exporting and reporting on data, coordinating equipment requirements/transactions, maintaining property accounting records, adjusting property records, and disposing of items on inventory records.

Core Responsibilities

• Reviews all campus-wide purchase orders for controlled/capital items.
• Reconciles inventory and accounting data for the Annual Financial Report.
• Processes surplus transfers, turn-ins, and disposals, and monitors state transfers.
• Conducts extensive research on historical data and corrects transaction errors.
• Processes accounting transactions, reports abuse, and monitors compliance.
• Creates and presents instructional training information materials.h
• Creates the database template for the Annual Physical Inventory.
• Creates management reports and spreadsheets from the databases.
• Develops the reporting plan for conducting 20% equipment audits.
• Oversees asset tagging/verification at geographically separated facilities/departments.
• Assists with updating the departmental website.
• Coordinates new requirements/updates for the Inventory Barcode Scanning and Tracking database.
• Responds in person to customer inquiries.
• Conducts spot checks of inventories in each department.
• Coordinates the Inventory Training classes, schedule, required attendance, etc., with Human Resources personnel.
• Takes a proactive approach to assist co-workers in various tasks to ensure safety.
• Performs work tasks in a safe manner and per work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Three (3) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, And Abilities

• Logistics Management
• Transportation Management
• Inventory Management
• Warehouse Operations Management
• Contract Management
• Inventory Optimization
• Process Automation
• Health, Safety & Environment (HSE) Strategy
• Data Management
• Logistics Net

Working Conditions

• Normal office conditions.Occasional exposure to weather conditions.Ability to travel to and from meetings, training sessions, or other business-related events.Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

• Sedentary work: sitting most of the time.Requires occasional walking, squatting, pushing, lifting, and stooping in restricted spaces.Exerts up to 10 lbs. of force occasionally.Repetitive keyboard use at a workstation.

This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to theAffiliation Program in compliance with all government requirements to ensure nondiscrimination.