Inventory AP Specialist — High-Volume 3-Way Match Pro

Spot On Talent; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Spot On Talent seeks an AP Coordinator II to own inventory-related supplier invoices end to end—EDI and non-EDI processing, reconciliation, variance resolution, and payment—while partnering with Product, Purchasing, Warehouse and Finance to keep processes accurate and discounts captured. Fort Worth, TX on-site with Fridays work-from-home.

Expect 50–100+ invoices daily, 3-way matching, supplier statement reconciliation, and month-end close support, requiring solid Excel skills and ERP systems

Qualifications

• 3-5 years of Accounts Payable or accounting experience; inventory, merchandise, distribution, manufacturing, or supply chain payables required
• Solid understanding of accounting principles, AP best practices, and 3-way match concepts
• Experience processing high-volume invoices (50 to 100+ per day), including EDI and automated Procure-to-Pay platforms
• Experience reconciling supplier statements and resolving pricing variances, quantity variances, and billbacks
• Intermediate Excel skills, specifically VLOOKUP and pivot tables

Responsibilities

• Process and reconcile high-volume inventory invoices (50 to 100+ per day) accurately and on time across P2P and ERP systems
• Perform 3-way matching of invoices, purchase orders, and receipts; investigate and resolve pricing, quantity, receipt, and short-payment variances
• Reconcile supplier statements, researching outstanding invoices, credits, and discrepancies through to resolution
• Coordinate with Product, Purchasing, Procurement, Warehouse, and suppliers to resolve pending invoices
• Review invoice posting and GL coding for accuracy, perform corrections and reclasses, and support accruals and discount capture
• Assist with weekly payment runs, EDI exception review, month-end close, audit inquiries, and special project reporting

Skills

Accounts Payable

Excel (VLOOKUP, pivot tables)

3-way match concepts

Tools

Oracle Cloud Fusion

SAP

Mainframe ERP

IDP/OCR/AI AP tech

Job description

Spot On Talent seeks an AP Coordinator II to own inventory-related supplier invoices end to end—EDI and non-EDI processing, reconciliation, variance resolution, and payment—while partnering with Product, Purchasing, Warehouse and Finance to keep processes accurate and discounts captured. Fort Worth, TX on-site with Fridays work-from-home.

Expect 50–100+ invoices daily, 3-way matching, supplier statement reconciliation, and month-end close support, requiring solid Excel skills and ERP systems