Interview Experience Coordinator for AI Talent

Parasail; San Mateo (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Parasail is seeking a Recruiting Coordinator to own interview scheduling and ensure a thoughtful candidate experience. You will work with recruiters, hiring managers, and leadership to calendar interviews, coordinate logistics, and keep everyone prepared and informed.

This role suits someone who enjoys meeting people, solving scheduling puzzles, and ensuring smooth onsite visits. You will welcome candidates, coordinate travel and reimbursements when needed, and help improve hiring workflows as

Qualifications

• Experience coordinating schedules, events, or other work with multiple moving parts.
• Clear, warm communication and an interest in helping people feel welcome.
• Strong attention to detail; you notice missing information and track outstanding requests.
• Reliability and responsiveness; you follow through and keep people updated.
• Ability to prioritize and stay composed when calendars shift or multiple items demand attention.

Responsibilities

• Own interview scheduling. Gather availability, coordinate calendars across time zones, and manage changes for virtual and in-person interviews.
• Make candidates feel welcome. Be a friendly, responsive point of contact and share clear agendas.
• Handle the logistics. Arrange meeting rooms, video links, and onsite transitions; coordinate candidate travel, meals, and reimbursements when needed.
• Keep everyone informed. Ensure candidates and interviewers have information ahead of conversations and communicate changes promptly.
• Keep our systems organized. Maintain interview schedules and candidate stages in Ashby and assist with recruiting administration and events.
• Make coordination better. Identify recurring friction and improve templates and scheduling workflows.

Skills

Schedule coordination

Event coordination

Communication skills

Attention to detail

Team collaboration

Tools

Ashby

Job description

Parasail is seeking a Recruiting Coordinator to own interview scheduling and ensure a thoughtful candidate experience. You will work with recruiters, hiring managers, and leadership to calendar interviews, coordinate logistics, and keep everyone prepared and informed.

This role suits someone who enjoys meeting people, solving scheduling puzzles, and ensuring smooth onsite visits. You will welcome candidates, coordinate travel and reimbursements when needed, and help improve hiring workflows as