Interview Coordination Specialist

Talentoma; Detroit (MI); Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Fully remote work from home

Structured onboarding and training

Regular check-ins with the recruiting팀

Health coverage, 401(k) and leave

Job summary

Talentoma in the United States is hiring an Interview Coordination Specialist to support the recruiting team. You will manage interview requests, schedule with candidates and interviewers, and ensure clear communications and timely updates throughout the process.

This fully remote, desk-based role offers flexible scheduling while requiring a consistent 40-hour work week. You will collaborate with recruiters, hiring managers, and interviewers to keep interviews on track and well-documented.

Qualifications

• Requires high school diploma or equivalent.
• 1-2 years in interview coordination or scheduling is preferred.
• Clear written and verbal communication is essential.
• Familiarity with ATS, shared calendars, and virtual meeting tools.
• Ability to protect candidate information and manage conflicts professionally.

Responsibilities

• Review interview requests and identify candidate, position, stage, and participants.
• Clarify missing details before contacting candidates or reserving slots.
• Update interview status and notes in Lever to align with recruiter instructions.
• Compare availability and calendars to propose suitable interview options.
• Send invitations with names, format, duration, and joining instructions.
• Set up virtual meetings (Zoom) and verify links.
• Monitor responses and flag delays to recruiters.
• Handle cancellations and rescheduling with escalations as needed.
• Confirm completion with participants and prompt for feedback.
• Ensure accuracy and timely follow-ups to maintain scheduling quality.

Skills

Strong written and verbal comms

Attention to detail

Time management

Collaboration with recruiters and HMs

Education

High school diploma or equivalent

Tools

Lever ATS

Zoom

Job description

Job Title: Interview Coordination Specialist

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

An interview request arrives, availability is checked, invitations are confirmed, and the request is closed with clear notes. The Interview Coordination Specialist keeps that sequence organized so candidates and interviewers know what happens next. This position sits within the recruiting support team, works under a recruiting team lead, and partners with candidates, recruiters, hiring managers, and interviewers. It is a fully remote, desk-based role offering work from home in Michigan, United States. The focus is accurate interview coordination, timely updates, and consistent follow-through from initial request to completed interview. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review interview requests arriving through a shared email inbox or recruiting queue, identifying the candidate, open position, interview stage, and requested participants.
• Check recruiter instructions for interview length, format, and required interviewers, and clarify missing details before contacting candidates or reserving calendar slots.
• Update interview status and scheduling notes in an applicant-tracking system such as Lever, keeping candidate details aligned with the recruiter's instructions.
• Compare candidate availability with interviewer calendars, checking for overlapping meetings, interview sequence, and preparation gaps before proposing suitable interview options to participants.
• Send clear invitations with participant names, interview format, joining instructions, and expected duration, confirming that candidates receive the correct details.
• Arrange virtual meeting access through a team collaboration platform such as Zoom, and verify that invitation links match the scheduled interview.
• Monitor confirmations and follow up on unanswered invitations, letting recruiters know when missing responses could delay the interview or next hiring step.
• Resolve routine cancellations and rescheduling requests, escalating unavailable interview panels, recurring conflicts, or unclear priorities to the recruiter or recruiting team lead.
• After each interview, confirm completion with participants, remind interviewers about outstanding feedback, and update the recruiter before closing the scheduling request.
• Maintain quality through accurate invitations, prompt turnaround, complete scheduling notes, and dependable follow-up, reviewing errors with the recruiting team lead.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of interview coordination, recruiting support, or closely related scheduling experience preferred.
• Familiarity with interview stages, candidate communications, and the distinct responsibilities of recruiters, hiring managers, and interviewers.
• Comfort using applicant-tracking systems, shared interview calendars, and virtual meeting tools to maintain accurate scheduling information.
• Clear written and verbal communication for explaining interview arrangements, checking understanding, and handling changes professionally.
• Ability to compare availability, notice conflicting details, prioritize pending requests, and keep candidate information private.
• A reliable computer, high-speed internet, and quiet private workspace suitable for focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home with desk-based responsibilities focused on interview scheduling and recruiting team support.
• Structured onboarding and training on the named systems, including guided practice with scheduling requests, interview invitations, and candidate updates.
• Regular check-ins with the recruiting team lead to review priorities, discuss scheduling challenges, and receive practical feedback.
• Build skills in interview coordination, recruitment operations, calendar accuracy, and clear communication with candidates and hiring teams.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.